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Administrator Guide
Last Updated: 2026-02-20
Create Candidate Submission Rules in Settings

Create Candidate Submission Rules in Settings

You must have the
settings.admin
 permission.
Workday VNDLY administrators can create criteria rules to apply to a candidate submitted by a vendor. These rules enable you to have different candidate submission rules without needing to create a new tenant. There's no limit on the number of rules that you can create. However, it's best to create only the rules that you need, so that you don't end up with conflicts between rules.
The
Default
 tab on the
Candidate Submission Rules
 page displays the default rule applied to all candidate submissions. If you create new rules, they override this default rule, except for any
Candidate Limit
 settings that you configure if you set
Select Vendor
 criteria for the rule.
  1. From the header, select
    More
    Company Settings
    .
  2. Under
    People
    , click
    Candidate Submissions Rules
    .
  3. Click
    New Criteria
    .
  4. As you add your criteria for the rule, consider:
    If you don’t set specific criteria for organization unit, job category, region, vendor, or module, VNDLY automatically defaults to
    All
     for these areas.
    Option
    Description
    Strategy
    If you select
    All criteria must match to enforce override
    , all of the criteria options you select must apply for the rule to be effective when a candidate is applied.
    If you select
    Any criteria may match to enforce override
    , any of the criteria options you select can apply for the rule to be effective when a candidate is applied. Not all criteria must be met.
    Select Vendor
    If you select a vendor, VNDLY limits the settings available for the rule. You can't edit the
    Candidate Limit
     section for your rule, and the rule will follow the active settings of the
    Default
     rule. You can edit all the other options for the rule.
  5. Click
    Save Criteria
    .
  6. Select the rule from the list.
  7. As you complete the
    Candidate Limit
     section, consider:
    These fields aren’t editable if you set
    Select Vendor
    criteria in step 4.
    Option
    Description
    Candidate Submission Rules - Company Defaults
    When checked, you can fine-tune settings related to candidate limits and override your tenant's default settings.
    Candidate Limit
    Enter the maximum number of candidates a vendor can submit for a given job. 
    Candidate Submission Limit Type
    Select whether the candidate limit number is applicable per job or per position. 
    Allow rejected candidate substitution
    Select if you wish to permit vendors to substitute a new candidate for a rejected candidate.
    Allow withdrawn candidate substitution
    Select if you wish to permit vendors to substitute a new candidate for a withdrawn candidate.
  8. Select the
    Require Candidate Resume
     check box if you require vendors to upload a resume when applying candidates.
  9. Select the
    Candidate Withdrawal Reason
     to set the format available for vendors indicating a reason for withdrawing a candidate.
  10. As you complete the
    Candidate Rejection Configuration
     section, consider:
    Option
    Description
    Allow rejected candidates to be resubmitted
    Select if you wish to permit vendors to resubmit client-rejected applicants to a job. It won’t be editable if you set a vendor as a criteria, it will follow the current
    Default
     rule settings.
    Hide Candidate Rejection Comments from Vendors
    Select if you wish to hide candidate rejection comments from vendors in notifications and on the candidate's profile page.
    Candidate Rejection Reason
    Set the format available for indicating the reason for rejecting a candidate.
  11. Click
    Save
    .
You require vendors to submit resumes for all candidates so that Hiring Managers can review the resumes as part of the hiring process. However, there’s 1 department at the organization that doesn't require resumes to be attached to applicants as they do high-volume hiring with tight deadlines. They deem the candidate screening that the vendors complete to be sufficient. You can create a rule to require resumes for all jobs apart from those associated with this department.
Or you might want to hide the candidate rejection comments from a vendor that hasn't submitted quality candidates to you in the past. You can create a rule that hides the comments for that particular vendor.