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Administrator Guide
Last Updated: 2024-07-26
Set Up Enrollment Unit Limit Policies

Set Up Enrollment Unit Limit Policies

Security:
Set Up: Registration
 domain in the Student Records functional area.
You can limit the number of units that students can enroll in during an academic period. You can create limits for these stages of the registration process:
Registration Stage
Description
Registration appointments
Student registrations before the
Open Enrollment Start
 date control.
Open enrollment
Student registrations on or after the
Open Enrollment Start
 date control.
Students are subject to enrollment unit limits based on the policy you create for their academic unit and level configuration, or program of study.
You can also apply enrollment unit limits to specific student populations. Example: You give students in the freshman cohort a lower enrollment unit limit than sophomores.
  1. Access the
    Maintain Enrollment Unit Limit Policy
     task.
  2. On the
    Default
     tab, specify the range of units in which students can enroll for academic periods or period types not specified under the
    Overall Period Overrides
     and
    Specific Period Overrides
     tabs.
    To specify the minimum and maximum units in which students can enroll during:
    • Student registration appointments, use the
      Enrollment Appointment Unit Limit Rule Set
       grid.
    • Any registration activities after the registration appointment window, use the
      Open Enrollment Unit Limit Rule Set
       grid.
  3. As you complete the task, consider:
    Option
    Description
    Order
    Specify the order in which Workday applies the rules. Place the most restrictive rules at the top.
    Example: Diego is a sophomore on academic probation. Sophomores have a maximum unit limit of 15. Students on academic probation have a maximum unit limit of 12. When you list the rule for academic probation before the rule for sophomores, Diego can only enroll in a maximum of 12 units.
    Student Groupings
    Select the student groupings that you want to create specific unit limits for. Workday applies the topmost rule to students first. You must have 1 blank row for students who aren't part of a student grouping.
    Example: You configure enrollment unit limits for these student groupings in this order:
    • Honors Students
       have a unit minimum of 6.
    • Undergraduate Athletes
       have a unit minimum of 3.
    • All other students have a unit minimum of 1.
    For students in both student groupings, they must register for a minimum of 6 units. Students who aren't in either student grouping can register for a minimum of 1 unit.
  4. (Optional) On the
    Overall Period Overrides
     tab, specify enrollment unit limits for an academic period type.
    Workday uses your configuration for all standard academic periods with this period type.
    Example: If you apply 12 maximum units to the Fall Semester period type, then all standard academic periods with the Fall Semester type have a maximum of 12 units.
  5. (Optional) On the
    Specific Period Overrides
     tab, specify enrollment unit limits for a nonstandard academic period type.
    Workday uses your configuration for all nonstandard academic periods within this period type.
    When you select the
    Include with Standard Limit
     check box, the number of units you specify also count towards the limits of any standard periods it starts within.
    Example: The nonstandard Fall Express period begins within the standard Fall period. You configure those periods to enable students to register for a maximum of:
    • 3 units for the Fall Express period.
    • 15 units for the Fall period.
    When you select the
    Include with Standard Limit
     check box, then the Fall Express unit limit also applies to the Fall period. Students who register for 3 units in the Fall Express period can only register for a maximum of 12 units for the Fall period.
You can view the policies on the
Academic Policy Viewer
 report.
When students withdraw from a course, that course continues to count towards their enrollment unit limit.