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Administrator Guide
Last Updated: 2025-02-21
Disburse Student Sponsor Contract Payments

Disburse Student Sponsor Contract Payments

  • Student awards have the
    Accepted
     status.
  • The students' institutions have a refund recovery charge item. See Steps: Set Up Refund Recovery Charges.
  • Configure the
    Student Disbursement Payment
     business process and security policy in the Student Financials functional area. See Steps: Configure Business Process Definitions.
  • Security: These domains in the Financial Aid functional area:
    • Manage: Financial Aid
    • Reports: Financial Aid Period Records
  • Security: These domains in the Student Financials functional area:
    • Manage: Student Financials
    • Manage: Student Sponsor Contracts Processing
    • Reports: Student Sponsor Contracts
You can manually disburse funds from student sponsor contracts to apply toward charges on student accounts. Student sponsor contracts are eligible for disbursement anytime on or after the anticipated disbursement date.
In the
Create Student Sponsor Contract
 task, when you select:
  • Respect Disbursement Hold
    , Workday will not disburse funds from student sponsor contracts to students with disbursement holds.
  • Disburse Invoice Paid Amounts
    , Workday will disburse only amounts paid by sponsors.
  • To disburse by contract:
    1. Run the
      Find Student Sponsor Contracts
       report.
    2. From the related actions menu of a student sponsor contract, select
      Student Sponsor Contract
      Disburse
      .
    3. Click
      OK
      , then
      Done
      .
  • To disburse by academic period:
    1. Run the
      Run Student Financial Aid Processes by Period
       report.
    2. Select the students to disburse the funds to.
    3. Select
      More
      Disburse Student Sponsor Contracts
      .
    4. (Optional) Select the student sponsor contracts to disburse.
      If you don't select any contracts, Workday assesses all student sponsor contracts that are ready for disbursement according to their schedule and disbursement eligibility rules.
    5. Click
      OK
      , then
      Done
      .
  • To disburse using the Student Nightly Job Orchestration:
    1. Access the
      Maintain Institutional Student Financial Options
       task.
    2. Under
      Student Sponsor Contract Disbursement
      , select the
      Process Student Sponsor Contracts in Nightly Orchestration Job
       check box.
    3. Click
      OK
      , then
      Done
      .
When you disburse by:
  • Contract, Workday disburses the funds to all eligible students on the contract.
  • Academic period, Workday disburses funds from the selected contracts to the selected students. Workday applies the payment toward their charges according to payment precedence rules.
  • The Student Nightly Job Orchestration, Workday disburses the funds according to the nightly orchestration schedule configured in the
    Access the Maintain Financial Aid Disbursement Job Process
     task. See Reference: Student Nightly Job Orchestration.