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Administrator Guide
Last Updated: 2024-01-26
Steps: Record Student Payments

Steps: Record Student Payments

Record a payment received from a student. Workday applies the payment to charges in the student's account according to precedence group rules.
  1. (Optional) Add a
    Review Private Scholarship for Student Payment
     action step to the
    Student Payment Event
     business process.
    This step notifies your financial aid office about private scholarship payments.
  2. Access the appropriate task to process the payment:
    • Record Student Payment
      .
    • Record Student Private Scholarship Payment.
       Workday routes these payments to Financial Aid to add to the Total Financial Assistance for the student.
  3. Record the
    Academic Period
    ,
    Payment Item
    , and other details for the payment.
Workday posts the payment to the student's account and generates accounting entries with worktags.
You can:
  • View the payment on the
    Student Financials
     profile group on the student's profile. When the payment exceeds the charges, Workday reports the remaining amount under unapplied payments.
  • Access the
    Find Student Payment
     report to review the payment and view the accounting entries. Select
    Accounting
    View Accounting
     from the related actions menu of the transaction.
  • Create a settlement run to settle direct debit payments.