Concept: Registration-Based Fees

You can use this functionality when you have funding requirements that limit the number of units, courses, or both that a student can take at a subsidized rate. Once the student reaches these limits, those specific courses incur a higher charge. To access this option, first select the

Assess Each Registration Independently

check box on the

Maintain Institutional Student Financial Options

task.

Your university can also have funding requirements to create reporting that includes both:

The registered courses for students.
The tuition rate for the number of units per course.

With a focused funding requirement, there can be funding exceptions to account for, such as limitations on:

Formula Funding for Excess Hours
Formula Funding for Repeated Hours for Attempted Courses
Formula Funding for Remedial and Developmental Courses
High School Dual Enrollment (Situational)

Workday delivers report fields specifically for this functionality on both the Financial Aid Period Record (FAPR) and Student Financials Period Record (SFPR) business objects. These fields are the only valid report fields to use when you also select the

Assess Each Registrations Independently

check box.

As a student financial manager, you can select the course section definition to use as an optional eligibility criterion in a registration-based fee.

When you need more flexibility in managing your registration-based fee configuration, you can use the

Eligibility Criteria

field on the registration-based fee tasks and reports. This functionality enables you to create calculations from the Course Section Definition business object to include units from registrations that meet the criteria of the calculation.

Your calculations to target eligibility criteria must:

Reference the Course Section Definition business object and have an
Authorized Usage
of
Calculation Engine
.
Be an instance set comparison or logic calculation types.

While you can’t use the

Evaluate Student Calculation

task with registration-based fees, you can use it to test the Eligibility Criteria calculation and make sure it’s filtering correctly before assessing the fees.

You can create a prebilling tier on your registration-based fee tasks by entering 0 as the maximum unit. This prebilling enables you:

As a bursar, to bill an expected tuition prior to registering for courses at an institution with only full-time students. This functionality enables you to coordinate payment plans and invoicing of sponsor contracts prior to registration.
As a student, to see an expected tuition prior to registering for courses, which helps with creating a payment plan.

Once a student registers for their first course, Workday adjusts the prebilling charge. When a student doesn't register by the academic period start date, Workday adjusts the prebilling charge to $0.

Workday uses the Charge Assessment Schedule as the start date and the academic period start date as the end date. You can configure an earlier end date for prebilling in the

Prebilling End Date

field on the

Academic Period Date Control

task.