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Administrator Guide
Last Updated: 2025-05-02
Example: Set Up Amount Interim Calculations

Example: Set Up Amount Interim Calculations

This example illustrates 1 way to set up amount interim calculations.
Alma Mater University has these financial aid awards:
Award Name
Award Amount
Gold Award
20% of remaining unmet need.
President's Award
80% of direct costs, minus the sum of their Federal Pell Grant and the Gold Award, with an academic period award limit of 9,000.00.
The amounts that students receive from the Gold Award and President's Award are contingent upon how much they receive from other awards in the financial aid package. You want to package students with these awards for the 2025 Fall Semester academic period. You need to create amount interim calculations to ensure that they take into account awards that precede them in the packaging strategy.
Create these student award items with an effective date of 7/1/2025 or earlier:
  • Federal Pell Grant
  • Gold Award
  • President's Award
    You can leave the calculation fields for the Gold Award and President's Award empty because this example walks you through creating them.
Security:
  • Calculation Engine: Calculations (Category Segment Security)
     domain in these functional areas:
    • Core Compensation
    • Core Payroll
    • Financial Aid
    • Time Off and Leave
  • Set Up: Student Interim Calculation
     domain in the Financial Aid functional area.
  1. Access the
    Create Student Amount Interim Calculation
     task.
    Create an amount interim calculation for the Gold Award.
    1. Enter or select these values:
      Field
      Value
      Name
      20% Unmet Need
      Academic Unit
      Alma Mater University
      Amount 1
      Unmet Need
      Operation
      Multiply
      Amount 2
      Calculation
      Calculation
      Select
      Create
      Create Constant Value Calculation
      .
    2. On the constant value calculation, enter or select these values:
      Field
      Value
      Name
      20%
      Category
      Financial Aid
      Numeric Value
      0.2
    3. Click
      OK
      .
    4. Click
      OK
      .
  2. Access the
    Find Student Award Items
     report.
    1. From the related actions menu of the Gold Award, select
      Student Award Item
      Edit
      .
    2. In the
      Update Existing Definition
       or
      Add New Definition with Effective Date
       field, select the effective date of the Gold Award.
    3. Click
      OK
      .
    4. On the
      Amount
       section of the
      Calculations
       tab, select
      Interim Calculation
       then
      20% Unmet Need
      .
    5. Click
      OK
      .
  3. Access the
    Create Student Amount Interim Calculation
     task.
    Create an amount interim calculation for the President's Award.
    1. Enter or select these values:
      Field
      Value
      Name
      80% Direct Costs - (Federal Pell Grant + Gold Award)
      Academic Unit
      Alma Mater University
      Amount 1
      Calculation
      Calculation
      Select
      Create
      Create Arithmetic Calculation
      .
    2. On the arithmetic calculation, enter or select these values:
      Field
      Value
      Name
      80% Direct Costs
      Category
      Financial Aid
      1st Operand
      Sum of Direct Costs
      This field is a Workday-delivered instance value calculation.
      Operator
      Multiply
      2nd Operand
      Select
      Create
      Create Constant Value Calculation
      .
    3. On the constant value calculation, enter or select these values:
      Field
      Value
      Name
      80%
      Category
      Financial Aid
      Numeric Value
      0.8
    4. Click
      OK
      .
    5. Click
      OK
      .
    6. Back on the amount interim calculation, enter or select these values:
      Field
      Value
      Operation
      Multiply
      Amount 2
      Sum of Award Amounts
      Awards
      • Federal Pell Grant
      • Gold Award
    7. Click
      OK
      .
  4. Access the
    Find Student Award Items
     report.
    1. From the related actions menu of the President's Award, select
      Student Award Item
      Edit
      .
    2. In the
      Update Existing Definition
       or
      Add New Definition with Effective Date
       field, select the effective date of the President's Award.
    3. Click
      OK
      .
    4. On the
      Amount
       section of the
      Calculations
       tab, select
      Interim Calculation
       then
      80% Direct Costs
      .
    5. In the
      Individual Award Limits
       section, click
      Add
      .
    6. Enter or select these values:
      Field
      Value
      Limit Type
      Academic Period Maximum Amount
      Maximum
      9,000.00
    7. Click
      OK
      .
The award items are ready for you to add to a packaging strategy and assign to students. You can check that the amount interim calculations are on your award items by selecting the
Calculations tab
 on the award item. The associated amount interim calculation displays on the
Amount
 section.
Test your amount interim calculations to ensure that students are receiving the correct amounts.