Skip to main content
Documentation
Documentation
Administrator Guide
Last Updated: 2023-06-23
Create Condition Rules to Review Invalid External Accounts

Create Condition Rules to Review Invalid External Accounts

Security: These domains in the System functional area:
  • Business Process Administration
  • Manage: Business Process Definitions
You can configure step conditions to prevent flagged student applications from continuing through the business process. When the student application requires review, you must verify that the student application is valid and eligible before Workday can resume the business process.
You can add the step condition for any business process your institution uses in the admissions process. Example:
  • Admissions Evaluation Event
     business process.
  • Student Application Fast Path Event
     business process.
You can also add the step condition at any stage of the business process. Example:
  • Immediately after an applicant submits their student application.
  • Before a student application undergoes standard evaluation.
  • Before an applicant matriculates into a student.
  1. From the related actions menu of the business process, select
    Business Process > View Definition
    .
  2. From the related actions menu of a step on the business process, select
    Business Process > Maintain Step Conditions
    .
  3. On the
    Entry Conditions
     tab, in the
    Entry Conditions
     grid, select
    Create Condition Rule
    from the
    Rule
     prompt.
  4. Enter these values:
    Option Description
    Source External Field or Condition
    Requires Review
    Relational Operator
    equal to
    Comparison Type
    Value specified in this filter
For Fast Path-enabled programs of study, you want to create a step condition to prevent fake student applications from automatically enrolling into your program.
Workday automatically matriculates student applicants in 1 step on the
Student Application Fast Path Event
 business process. By adding a step condition to check the
Requires Review
 report field at the matriculation step, Workday stops the business process for student applications that require review.
After reviewing the application, you can manually matriculate the student applicant if they’re valid.
Create a report to review flagged student applications and matriculate students as needed.