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Administrator Guide
Last Updated: 2023-06-23
Change Student Recommender Information

Change Student Recommender Information

Security:
Manage: Student Applicant
 domain in the Admissions functional area.
To keep recommender information accurate and up-to-date, you can update recommenders on behalf of applicants who have submitted applications on the external student site with recommenders.
You can also add or update recommenders for applications:
  • That applicants submitted on the external student site without recommenders.
  • Created using the
    Create Student Applicant
     task.
  • That you imported using a web service.
However, any changes that you make to recommenders for those applications don't affect external student site accounts or the
Student Application Recommendation Event
 business process.
If enabled on the student recommender configuration, applicants can update recommenders for submitted applications on the external student site. Applicants can't add recommenders to or remove recommenders from submitted applications, but they can edit or swap out any existing recommenders.
  1. Access the
    Application Details
     report on the Application profile group of the applicant profile.
  2. Click
    Edit Application Details
    .
  3. On the
    Recommenders
     tab, add, edit, or remove recommenders.
    As you complete the task, consider:
    Action
    Application From External Student Site, Submitted With Recommenders
    All Other Applications
    Add
    Workday:
    • Creates an external student site account for the recommender, if they don't already have one.
    • Initiates a new
      Student Application Recommendation Event
       business process event.
    Workday recommends including an email address for the recommender so that they can receive a notification about the new recommendation request. When you don't include an email address, the changes are informational only.
    Changes are informational only. No impacts to external student site accounts or the
    Student Application Recommendation Event
     business process.
    Edit Email Address
    Workday:
    • Cancels the associated
      Student Application Recommendation Event
       business process event.
    • Doesn't create a new
      Student Application Recommendation Event
       business process event for the new email address.
    If you need to edit an email address, Workday recommends that you add a new recommender instead of existing the existing recommender. Adding a new recommender enables a new business process event to initiate so that the recommender can complete their recommendation.
    When an applicant edits a recommender's email address, Workday automatically creates a new business process event for the new email address.
    Changes are informational only. No impacts to external student site accounts or the
    Student Application Recommendation Event
     business process.
    Edit Other Details
    Changes are informational only. No impacts to the associated
    Student Application Recommendation Event
     business process event.
    Changes are informational only. No impacts to external student site accounts or the
    Student Application Recommendation Event
     business process.
    Remove
    Workday cancels the associated
    Student Application Recommendation Event
     business process event.
    Changes are informational only. No impacts to external student site accounts or the
    Student Application Recommendation Event
     business process.
Workday updates the recommenders on the edited student application. If the edited recommender is a recommender on other student applications, their information remains unchanged on the other applications. For eligible changes, Workday also initiates or cancels the associated
Student Application Recommendation Event
 business process event.