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Administrator Guide
Last Updated: 2023-06-23
Concept: Finding Student Prospects

Concept: Finding Student Prospects

Use the
Find Student Prospects
 report to find an individual or group of student prospects with active recruitments or applications who meet your search criteria. This report also displays students with active recruitments even if they don't currently have active applications.
Security:
  • Manage: Student Applicant
     and
    Manage: Student Prospect
     domains in the Student Recruiting and Admissions functional area.
Use Workday global search to find inactive prospects. If the search doesn't return results, click the Student filter category.
Security policies determine who can view or modify each type of information for prospects returned by your search.

Facets

Facets on the find report help you filter search results. Only facets in use are available. Workday hides facets with no values. Example: Application Pool is available as a facet if you have security to see at least 1 prospect in an application pool.
Workday delivers these facets:
  • Academic Level
  • Application Grouping
  • Application Admissions Counselor
  • Application Decision Status
  • Application Pool
  • Application Program of Study
  • Application Requirement Status
  • Application Review Status
  • Recruiting Region
  • Recruitment Academic Unit
  • Recruitment Admissions Counselor
  • Recruitment Anticipated Start
  • Student Prospect Stage
  • Student Prospect Tags

Keyword Searches

Workday searches these fields when you use global search:
  • Name
  • Primary Email (public or private)
  • Primary Phone (public or private)
  • Primary Postal Code (public or private)
  • Student ID

Search Results

In the search results, Workday displays the most advanced stage of a prospect under their name, along with the academic unit, level, and anticipated start date.
Example: Stephen Chung is a prospect with an active recruitment at AMCC. In the search results his stage displays as Applicant.

Custom Find Reports

Using the Workday Report Writer, you can create a custom version of the
Find Student Prospects
 report.
To simplify creation, access the delivered
Find Student Prospects
 report and select
Standard Report
Copy
 from the related actions menu of the report. Modify the report by selecting the facets and their order on the
Advanced
 tab, and the fields to display in search results.
To replace the standard version of the report in menus and search results, use the
Hide Workday Delivered Report
 task. When you hide standard reports, Workday doesn't display them in searches. If you can't find a specific report, access the
Hide Workday Delivered Report
 task to determine if you hid it.