FAQ: Event Invitations, Registration, and Attendance

How do I invite prospects that don't meet the recipient criteria to an event or to events without recipient criteria?: You can manually invite prospects by selecting:
Admissions
Invite Student to Recruiting Event
from the prospect's related actions menu, then select the event.
Student Recruiting Event
Invite Students
from the related actions menu for the event.

Workday sends the email invitation for the event and increments the
Invited
count.
How do I register student prospects to indicate that they're planning to attend an event?: You can register prospects whether or not they received an invitation to the event. Select either:
Admissions
Register Student for Recruiting Event
from the prospect's related actions menu. Select the event and enter the
Number of Guests
the prospect plans to bring.
Student Recruiting Event
Register Students
from the related actions menu for the event. Select the students.

Workday increases the registration count, sends an event confirmation (if configured), and updates the History profile group for registered prospects.
How do I unregister a prospect?: Access the
Find Student Recruiting Events
report.
Select your event and click
View Event Roster
.
Select
Student Recruiting Event
Unregister
from the related actions menu of the
Roster
column for your prospect.

Workday reduces the
Registered
and
Invited
counts and updates the History profile group on the student profile.
How do I check in event attendees when they attend an event?: Access the event roster and select
Roster
Check-in Attendee
.
If they're a walk in (not yet invited or registered), select
Student Recruiting Event
View Event Roster
from the related actions menu for the event and click
Add Walk In Prospect
. Admissions counselors can also enter attendance through a mobile device.
How do I undo a prospect's recruiting event checkin?: Access the
Find Student Recruiting Events
report.
Select your event and click
View Event Roster
.
Select
Student Recruiting Event
Remove Attendance
from the related actions menu of the
Roster
column.

Workday reduces the
Attended
count and updates the History profile group on the student's profile. You can also undo checkins with a mobile device.
How do I know which prospects got invited to an event?: Use the
Find Student Recruiting Events
report to access the event.
Click
View Event Roster
to see all prospects invited or registered for your event and their current counts.
Workday updates the count when it sends invites.
What does Expected Attendance for an event represent?: The number of registered invitees and their guests.