Reschedule a Recruiting Event

Administrator Guide

Create an engagement email or printed engagement item with a category of Student Recruiting
and a

Used For

option of Event - Reschedule Notice
, if you want to notify invitees and registrants of the new time or location.

Edit the existing invitation item or create a new one to send to future invitees.

Configure the Student Recruiting Event Reschedule Event
business process and security policy in the Student Recruiting functional area.

Change the date, time, or location for an approved recruiting event and automatically notify invitees and registrants.

Use the

Find Student Recruiting Events

report to access the event.

Review the

Invited

and

Registered

counts to determine if prospects have been invited or registered.

From the event's related actions menu, select

Student Recruiting Event > Reschedule

Enter the new:

Dates.

Times.

Time zone.

Location.

If there's a campus assignment policy in effect on the new date of the recruiting event, you can select from campus locations that respect the policy. Otherwise, to reschedule a recruiting event onto a different campus, you can select from any location with a usage of Campus.

(Optional) On the

Communications

tab, select:

Field	Description
Invite Item	The new or edited invitation to send to future invitees.
Reschedule Item	The engagement item that notifies all registered and previously invited prospects of the new time or place.

The changes go into effect upon approval. Workday sends the reschedule item and updates each prospect's history. As more prospects become eligible for the event, Workday sends them the new or updated invitation.