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Administrator Guide
Last Updated: 2023-06-23
Create Alternative Loan Application Responses Manually

Create Alternative Loan Application Responses Manually

Security:
Manage Student Loan Application
 domain in the Financial Aid functional area.
You can manually create alternative loan application responses to simulate how Workday would react to your loan servicer's response to an alternative loan application. This task enables you to:
  • Anticipate how an alternative loan could impact a student's unmet need and cost of attendance.
  • Ensure that alternative loans display correctly on students' financial aid packages.
Workday recommends that you only create alternative loan application responses under special circumstances, such as when a loan servicer hasn't transmitted a response file for an alternative loan application to Workday.
  1. Access the
    Find Alternative Loan Applications
     report.
  2. (Optional) From the
    Alternative Loan Status
     prompt, select any of these options to view alternative loans that you can create an alternative loan response for:
    • Certification: Transmitted
    • Change: Transmitted
  3. From the related actions menu of the alternative loan for which you want to create a response manually, select
    Student Alternative Loan Application
    Create Manual Response
    .
  4. (Optional) Review the fields on the header,
    Student Information
     tab, and
    Borrower Information
     tab.
    You can't edit fields on these sections, but you can use the information as you enter values for other fields. Example: You can refer to the
    Alternative Loan Certified Amount
     as you enter disbursement details.
  5. As you complete the
    Disbursement Information
     tab, consider:
    Option Description
    Disbursement Date 1
    Disbursement Date 2
    Disbursement Date 3
    Disbursement Date 4
    Workday enables you to enter a disbursement date for up to 4 disbursements.
    If the alternative loan application has a disbursement date, you can't leave this field empty.
    Disbursement Amount 1
    Disbursement Amount 2
    Disbursement Date Amount 3
    Disbursement Amount 4
    Workday enables you to enter a disbursement amount for up to 4 disbursements.
    The corresponding net disbursement amounts must be less than or equal to the values you enter. Example: If you enter a value of $500 for
    Disbursement Amount 1
    , you can't enter a value of $1000 for
    Net Disbursement Amount 1
    .
  6. As you complete the
    Supplemental Information
     tab, consider:
    Option Description
    Application Send Error Message Code 1
    Application Send Error Message Code 2
    Application Send Error Message Code 3
    Application Send Error Message Code 4
    Application Send Error Message Code 5
    When there are available values, Workday automatically updates these fields. You can't edit the fields.
    Workday automatically clears the fields when you submit the task.
    Last Updated by Manual Response
    Workday automatically selects this check box when you create a manual response for an alternative loan application.
    When the loan servicer transmits a response file, Workday automatically:
    • Clears the check box.
    • Updates the fields on the loan application with information from the actual response file.