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Administrator Guide
Last Updated: 2026-09-18
Correct Academic Periods for Disbursement

Correct Academic Periods for Disbursement

  • Identify alternative loan disbursements that Workday removed from the
    Total Financial Assistance
     report. Also, verify that the student remains eligible for the alternative loan on their new active financial aid period record (FAPR).
  • Security:
    Manage: Student Loan Application
     in the Financial Aid functional area.
When a calendar change or discontinuation of a program of study (POS) occurs, Workday:
  • Inactivates FAPRs.
  • Removes inactive FAPRs and their associated awards from the
    Total Financial Assistance
     report.
  • Creates new FAPRs to replace the inactive ones.
When a FAPR inactivates for standard financial aid loans, Workday automatically:
  • Zeroes out the awards.
  • Repackages new awards of the same amount on the newly created active FAPRs.
However, because alternative loans are assigned to FAPRs through the certification process, Workday can’t automatically reassign them during packaging. As a result, active alternative loans become orphaned on the inactive FAPRs, and Workday removes both the award and its disbursements from the
Total Financial Assistance
 report.
When a student experiences a true discontinuation or change in their POS, the student might no longer be eligible for the alternative loan awarded to them. If so, you must either partially or fully cancel the loan. However, when a student remains eligible despite program changes or accidental discontinuations, to fix orphan loans, you can reassign alternative loan disbursements from inactive FARPs to active ones using the
Correct Academic Periods for Disbursement
 task.
When you correct academic periods for disbursement, Workday:
  • Reassigns the alternative loan to the active FAPR.
  • Creates a corresponding student award on the active financial aid package.
  • Displays the award and its associated disbursements on the
    Total Financial Assistance
     report.
  1. Access the
    Correct Academic Periods for Disbursement
     task.
  2. In the
    Update Academic Period To
     column, select the active academic period corresponding to the student’s new active FAPR.
  3. Click
    OK
    .
  4. Review the confirmation of the change.
Workday:
  • Reassigns the alternative loan and its associated disbursements to the active FAPR you selected.
  • Displays the corrected alternative loans and associated disbursements on the
    Total Financial Assistance
     report.
When a loan requires a new disbursement date due to a calendar change, after correcting the academic periods for disbursement, we recommend that you use the
Initiate Change
 option on the alternative loan application to adjust the disbursement dates. See Initiate Alternative Loan Application Changes.