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Administrator Guide
Last Updated: 2025-03-14
Create Student Cost Items

Create Student Cost Items

  • Set up your academic structure, programs of study, and academic calendars. See Steps: Set up Academic Foundation.
  • Security:
    Set Up: Cost of Attendance
     domain in the Financial Aid functional area.
Create cost items for tuition, books, and other expenses you can associate with students to estimate their cost of attendance (COA).
Cost items are specific to an academic unit and can apply to 1 or more academic levels.
  1. Access the
    Create Student Cost Item
     task.
  2. As you complete the task, consider:
    Option Description
    Name
    Workday displays the cost item name on these student self-service tasks:
    • Estimated Costs for Award Year
       (for mobile devices)
    • View Estimated Costs
       (for mobile devices)
    • View Financial Aid as Third Party
    • View Financial Aid Estimated Cost
    Type
    Workday displays the cost type on reports, including a student's
    Cost of Attendance
     report. You can search for costs by type.
    Classification
    Workday-provided values, such as Title IV and 1098-T, enable you to roll up costs for reporting.
    Cost Category
    Used for reporting and searches.
    Cost Calculation
    Select or create a calculation that returns the cost for an academic period when you assign COA to a student.
    You can manually enter or change the amount for a student with the
    Edit Cost of Attendance
     task.
    Pell Cost Eligibility Override
    Select or create eligibility conditions for a cost item to be included in the Pell COA when the cost item isn't eligible to be included based on cost item assignment conditions.
    Full-time Full-year Pell Cost Basis
    Select or create a calculation that returns how much of the cost item counts towards Pell COA for a full-time student for a full academic year.
    Leave the field empty to exclude the cost item from Pell COA. To include the cost item on Pell COA:
    • Enter a
      Full-time Full year Pell Cost Basis
       value.
    • On a student's
      Cost of Attendance
       report, ensure that the cost item is on the first academic period of the financial aid award year.
    Less-Than-Half-Time Pell Cost
    Leave the check box selected for reporting purposes only.
    To include this cost item in the Pell COA for students whose academic load is less than half-time, create a condition in the
    Pell Cost Eligibility Override
     prompt.
The cost item is available for review through the
Find Student Cost Items
 report.
Assign the cost item to academic units or programs of study.