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Administrator Guide
Last Updated: 2023-06-23
Concept: Award Disbursements

Concept: Award Disbursements

Disbursement Instructions

Workday delivers conditions that enable you to prevent disbursement of awards to ineligible students. You can also create calculations to validate eligibility prior to disbursement. Workday does not certify disbursement eligibility. If needed, you can override conditions and calculations to enable disbursement.
When you create a student award item that's disbursable, you can specify:
  • Eligibility requirements for receiving a disbursement.
  • A disbursement schedule rule that identifies the disbursement schedule.
  • A disbursement proration rule that optionally enables prorated disbursements based on actual student load status.
  • Whether you can refund a credit balance that remains in a student's account after disbursing the award.
  • A payment precedence group that determines which charge items award disbursements can cover and in what order.

Disbursement Process

When you enter disbursement requests, Workday performs these steps for each student selected:
  • Finds all packaged student awards for the selected award year and academic periods.
  • Determines which disbursements to make by confirming that:
    • The anticipated disbursement date is on or before the current date.
    • The student meets disbursement eligibility criteria.
    • All action items assigned to the student with a
      Disbursement
       hold are complete.
  • Applies the disbursement to charges in the student's account based on payment precedence rules.
  • Reduces anticipated payments by the amount disbursed.
  • Reports disbursements that exceed a student's charges as unapplied payments on their account.

Disbursement Adjustments

Workday automatically adjusts anticipated or actual disbursement amounts when you repackage a student award after an award amount changes.