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Administrator Guide
Last Updated: 2026-02-06
Send Group Ad Hoc Communications

Send Group Ad Hoc Communications

  • Set up email notification channels.
  • Security: Set up these domains in the Campus Engagement functional area.
    • Manage: Group Ad Hoc Communications - Academic Records
    • Manage: Group Ad Hoc Communications - Student Applications
    • Manage: Group Ad Hoc Communications - Student Financial Aid Period Records
    • Manage: Group Ad Hoc Communications - Student Recruitments
You can send a quick one-time email to multiple students or prospects without needing to set up an engagement plan.
Workday doesn't support mobile push notifications for sending group communications.
Workday provides the
Send Message
 button on these Workday-delivered reports:
  • Find Academic Records
  • Find Student Applications
  • Find Student Recruitments
  • Find Student Prospect Record
  • Run Student Financial Aid Processes by Period
  1. Access any of the Workday-delivered reports, based on the recipients you want to notify.
    You can also access the task by using a custom report with these data sources:
    • Academic Records
    • Student Applications
    • Student Prospect Records
    • Student Recruitments
    • Student Financial Aid Period Records
       (FAPR)
  2. Select the check box for any students or prospects on the report.
  3. Click
    Send Message
    .
  4. As you complete the task, consider:
    Option Description
    Channels
    Select
    Email
     to send an immediate one-time email. Workday displays additional fields based on your notification configuration.
    Notification Design
    This task utilizes the default Student email template. While you can manage templates on the
    Manage Email Templates
     task, you can't select individual templates for ad hoc group messages.
    Subject, Body
    You can click the
    Insert Tag
     icon to use merge fields in ad hoc communications.
  5. Click
    Next
    .
  6. Click
    Send
    .
Workday sends a quick, one-time email to the recipients you specified on the report. We also update the
Student History
 for the student or prospect.