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Administrator Guide
Last Updated: 2023-06-23
Example: Synchronize All Supplier Data Between Workday and Strategic Sourcing

Example: Synchronize All Supplier Data Between Workday and Strategic Sourcing

This example illustrates how to to synchronize all supplier data between Workday and Strategic Sourcing on an ad hoc basis.
Your
Supplier Onboarding
 integration system syncs supplier data between Workday and Strategic Sourcing. The integration runs every hour and only syncs suppliers that are new or changed since the last integration run. To ensure data consistency before you start using new functionality, you want to sync all active suppliers in a single ad hoc integration run.
To perform a full sync, you:
  • Suspend your existing integration schedule.
  • Edit the integration to disable change detection and to sync active and approved suppliers only.
  • Run the integration outside business hours to avoid performance issues.
  • Restore the original integration settings and reactivate the hourly integration schedule.
  • Steps: Set Up Supplier Connector for Strategic Sourcing
    Create an integration system named
    Supplier Synchronization
     that only syncs suppliers that changed since the last run. Schedule the integration to run hourly.
  • Security:
    Scheduled Process Management
     domain in the Tenant Non-Configurable functional area, and these domains in the Integration functional area:
    • Integration Build
    • Integration Configure
    • Integration Event
    • Integration Reports
  1. Access the
    Scheduled Future Processes
     report.
    Suspend the existing integration schedule.
    1. From the
      Process
       prompt, select your
      Supplier Synchronization
       integration.
    2. Click
      OK
      .
    3. In the
      Scheduled Process
       column, access the related actions menu of the
      Supplier Synchronization
       process and select
      Schedule Future Process
      Suspend
      .
    4. Click
      OK
       and
      Done
      .
  2. Access the
    All Integration Systems
     report.
    To sync all active supplier data, edit the integration to disable the change detection service and exclude canceled, denied, and inactive suppliers.
    1. From the
      Integration Template
       prompt, select
      Supplier Onboarding (WSS)
      .
    2. Click
      OK
      .
    3. Find your
      Supplier Synchronization
       integration system in the grid.
    4. From the related actions menu of the
      Supplier Synchronization
       integration system, select
      Integration System
      Configure Integration Services
      .
    5. Clear the
      Enabled
       check box for the
      Supplier Onboarding (WSS) Change Detection
       integration service.
    6. Click
      OK
      .
    7. From the related actions menu of the
      Supplier Synchronization
       integration system, select
      Integration System
      Configure Integration Attributes
      .
    8. On the
      approval status
       row, clear
      CANCELED
       and
      DENIED
       from the
      Value
       prompt.
    9. On the
      supplier status
       row, clear
      Inactive
       and
      Hold
       from the
      Value
       prompt.
    10. Click
      OK
      .
  3. From the related actions menu of the
    Supplier Synchronization
     integration system, select
    Integration
    Launch/Schedule
    .
    Schedule the full sync to take place outside business hours.
    1. From the
      Run Frequency
       prompt, select
      Run Once in the Future
      .
    2. Click
      OK
      .
    3. From the
      Start Date
       prompt, select the current date.
    4. From the
      Start Time
       prompt, select
      9:30 PM
      .
    5. Click
      OK
      .
  4. After the integration runs, access the
    All Integration Systems
     report again.
    To restore the original settings, edit the integration to enable the change detection service and include suppliers that you cancel, deny, or inactivate between runs.
    1. From the
      Integration Template
       prompt, select
      Supplier Onboarding (WSS)
      .
    2. Click
      OK
      .
    3. Find your
      Supplier Synchronization
       integration system in the grid.
    4. From the related actions menu of the
      Supplier Synchronization
       integration system, select
      Integration System
      Configure Integration Services
      .
    5. Select the
      Enabled
       check box for the
      Supplier Onboarding (WSS) Change Detection
       integration service.
    6. Click
      OK
      .
    7. From the related actions menu of the
      Supplier Synchronization
       integration system, select
      Integration System
      Configure Integration Attributes
      .
    8. On the
      approval status
       row, select
      CANCELED
       and
      DENIED
       from the
      Value
       prompt.
    9. On the
      supplier status
       row, select
      Inactive
       and
      Hold
       from the
      Value
       prompt.
    10. Click
      OK
      .
  5. Access the
    Scheduled Future Process
     report.
    Reactivate the original integration schedule.
    1. From the
      Process
       prompt, select your
      Supplier Synchronization
       integration.
    2. Click
      OK
      .
    3. In the
      Scheduled Process
       column, access the related actions menu of the
      Supplier Synchronization
       process and select
      Schedule Future Process
      Activate
      .
    4. Click
      OK
       and
      Done
      .