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Administrator Guide
Last Updated: 2023-06-23
Maintain Customer Account Number Rules

Maintain Customer Account Number Rules

  • Create supplier order-from connections.
  • Security:
    Set Up: Procurement
     domain in the Procurement functional area.
You can add and manage unique customer account numbers to associate them with different locations for your business. You can also maintain:
  • Customer account numbers for just-in-time supply.
  • Bill-To Customer Account Numbers for suppliers.
  • Location Customer Account Numbers for Ship-To and Deliver-To addresses.
Based on the information you configure, Workday populates your customer account number on PDF or EDI:
  • Advanced Ship Notices (ASNs).
  • Purchase Orders (POs).
  • Purchase Order Acknowledgments (POAs).
Example 1:
Mark makes a contractual agreement with a supplier on behalf of a corporation. Mark and the supplier agree to identify each separate legal entity within the corporation with 4 customer account numbers. Since each legal entity has a unique location, Mark configures location-based rules to populate the correct customer account number on each company's purchase order.
Workday populates the customer account number on Mark's purchase order header that matches these criteria:
  • Location associated with the ship-to address.
  • Company.
  • Order-from connection.
Workday populates the customer account number on Mark's purchase order line that matches these criteria:
  • Deliver-to location.
  • Location associated with the ship-to address.
  • Company.
  • Order-from connection.
Mark prints purchase orders with unique customer account numbers that enable the supplier to identify each legal entity correctly.
Example 2:
 Mark creates a location customer account number by selecting a company and a location. He selects a location associated to either a ship-to address or deliver-to location. The location customer account number populates on these documents with the same supplier, company, and location:
  • ASNs.
  • POs.
  • POAs.
  1. Access the
    Maintain Location Customer Account Numbers
     task.
  2. As you complete the
    Customer Account Numbers
     grid, consider:
    Option Description
    Company
    Select companies using PDF or EDI purchase orders so that Workday populates the correct customer account number on each purchase order.
    Location
    Select a location that’s associated to a ship-to or deliver-to address that you use on purchase orders.
    When the location at a purchase order header matches this location value, Workday doesn’t populate the customer account number at the line.
    Just In Time Customer Account Number
    Enter a customer account number you want to populate on just-in-time PDF purchase orders.
    When there's no JIT customer account number, Workday populates the customer account number for the location or supplier on the JIT purchase order.
Create purchase order print layouts with the Customer Account Number report field.