Reference: Supplier Status Results

The status of a supplier determines the tasks that you can perform and indicates when to include suppliers in reports.

The tasks and reports display these results for suppliers in a status of Inactive
:

Task or Report	When Suppliers are Inactive
Create Purchase Order	Doesn't display in prompts or searches. You can't create a purchase order (PO).
Edit Purchase Order	You can cancel, but not edit POs.
Contract Contingent Worker	Displays in prompts as Inactive .
Create/Edit Change Order	Yes
Create/Edit Receipt	Yes
My Receipts	Displays receipts for these suppliers.
Create Requisition , Create Requisition Template , or Create Shared Requisition Template	No. Supplier and their catalog items don't display.
Edit Requisition	Yes. You can edit and submit but can't auto source.
Checkout	Checkout is active. When requisitions are inactive, you can't save and submit or save for later.
Search Catalog or Request Non-Catalog Items	No
Request Contingent Worker	No
Add from Templates and Requisitions	Copies all lines. During checkout, you can't submit or saved for later any lines with inactive suppliers.
Request Project-Based Services	No
Sourcing	No
Punchout to supplier catalog	No
Find Purchase Orders	Yes
Requisition Sourcing Console , Requisition Summary	Yes
Create Supplier Contract	No
Edit Supplier Contract	Yes
Create Recurring Supplier Invoice	No
Edit Recurring Supplier Invoice	Yes
Schedule Supplier Invoice Auto-Create	No
Create Supplier Invoice	No. Inactive suppliers don't display in prompts and you can't use tasks to generate new transactions.
Create Supplier Invoice Adjustment	No. Inactive suppliers don't display in prompts and you can't use tasks to generate new transactions.
Create Supplier Invoice from Purchase Order	No. Inactive suppliers don't display in prompts and you can't use tasks to generate new transactions.
Create Supplier Invoice from Receipt	No. Inactive suppliers don't display in prompts and you can't use tasks to generate new transactions.
Create Ad Hoc Payment	No

Consider the difference between a supplier status of Hold
or Inactive
when you process a transaction:

Point in the transaction	Hold	Inactive
The supplier status changed before you create the supplier invoice.	You can: Select suppliers only from the Hold option. Manually enter the name of the supplier. Process the invoice through payment. Also, the approver can see that the supplier is in status of Hold .	You can't select the supplier.
The supplier status changed after you created the supplier invoice, but before you submitted it.	You can process and approve the invoice.	You can't submit the supplier invoice.
The supplier status changed after you submitted the supplier invoice, but before you approve the invoice.	You can process and approve the invoice.	An error message displays when the supplier status changes. You can approve the invoice, but can't pay it.
The supplier status changed after you review the supplier invoice.	You can process and approve the invoice.	An error message displays when the supplier status changes. You can approve the invoice, but you can't pay it.
The supplier status changed after you approve the supplier invoice, but before selecting it for payment.	Workday creates the payment.	An error message displays when the supplier status changes. You can't pay the approved invoice.
The supplier status changed after you select the supplier invoice for payment, but before the processing of the payment.	Workday creates the payment.	An error message displays when the supplier status changes. You can't pay the approved invoice.