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Administrator Guide
Last Updated: 2023-06-23
Example: Roll Obligation Amounts Forward for Purchase Orders

Example: Roll Obligation Amounts Forward for Purchase Orders

This example illustrates how to roll remaining obligation amounts forward for purchase orders from the current fiscal year to the next.
Your fiscal year starts on July 1 and ends on June 30 in the next calendar year. Before the fiscal year-end, you create and issue a purchase order:
  • For 10 laptops with a unit cost of 500 USD.
  • For an obligation amount of 5,000 USD.
  • With a June 15 document date.
By the fiscal year-end, you have a purchase order that's partially invoiced for 6 laptops. You want to roll the remaining obligation amount forward.
  • Create an obligation ledger.
  • Open the next fiscal year.
  • Create and issue a purchase order.
  • Configure the
    Procurement Roll Forward
     business process and security policy in the Procurement functional area.
  1. Access the
    Roll Forward Procurement Documents
     task.
  2. Enter these values:
    Option Description
    Request Name
    Roll Obligation Forward to Next Fiscal Year
    Company or Company Hierarchy
    Select the company for which you created the purchase order.
    Roll Forward Source Fiscal Year
    Select the fiscal year that you're rolling forward from.
    Procurement Document Type
    Purchase Order
  3. Click
    OK
    .
  4. Select your purchase order in the
    Procurement Documents
     grid and verify that Workday displays these values in the
    General Information
     section:
    Option Description
    Accounting Date for Liquidation
    June 30 in the fiscal year you're rolling forward from.
    Accounting Date for Roll Forward
    Budget Date for Roll Forward
    July 1 in the fiscal year you're rolling forward to.
  5. Click
    Submit
    .
When you approve the request, Workday rolls the obligation forward to the next fiscal year for:
  • 4 laptops with a unit cost of 500 USD.
  • An obligation amount of 2,000 USD.
From the related actions menu on the purchase order, select
Accounting
View Accounting
 to verify that the obligation amount:
  • Moves to the next fiscal year.
  • Liquidates in the previous fiscal year.
Access the
Trial Balance
 report to verify that the encumbrance account liquidates in the previous fiscal year.