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Administrator Guide
Last Updated: 2024-08-09
Create Receipt Accruals

Create Receipt Accruals

  • Define the
    Receipt Accrual
     account posting rule.
  • Set up the
    ID Generator for Receipt Accruals
     in the
    Edit Tenant Setup - Financials
     task.
  • Configure the
    Receipt Accrual Event
     business process and security policy.
You can create receipt accruals from:
  • Approved, uninvoiced receipts. If a receipt has an invoice against it that is in
    Draft
    ,
    In Progress
    ,
    Cancelled
    , or
    Denied
     status (as of the last date of the fiscal period for the accrual), the receipt will be included in the receipt accrual calculation.
  • Supplier invoices for goods and services. Non-purchase order invoices and closed purchase order lines aren't included in receipt accrual.
You can also create receipt accruals for bill-only purchase orders without generating receipts.
  1. Access the
    Create Receipt Accrual
     task.
    To run large receipt accrual processing at a convenient time, use the
    Schedule Receipt Accrual Creation
     task.
  2. In the
    Company
     prompt, select 1 or more companies or company hierarchies to run receipt accruals for all suppliers for a specified period.
    The company you select must be a line company on the purchase order.
    To select a company hierarchy, multiple companies, or multiple company hierarchies, each company must:
    • Have an open ledger period for the selected period.
    • Be part of the same fiscal schedule.
  3. Select an open ledger period from the
    Period
     prompt.
    When you try to accrue receipts for a closed ledger period, Workday produces an error.
  4. To expedite processing and bypass the receipt accrual preview, select
    Do Not Display Receipt Accrual Preview
    .
  5. From the
    Receipt Accrual by Supplier
     preview, Workday lists the suppliers, number of business document lines for each supplier, and receipt accrual amounts.
    Click each
    Receipt Accrual Amount
     for information on the business document, including:
    • Line Quantity
    • Line Amount
    • Receipt Amount
    • Invoiced Amount
    • Accrual Amount
  6. Click
    Submit
    .
    The
    Receipt Accrual Event
     business process initiates and launches the
    Receipt Accrual Create
     batch/job step.
  • After you approve receipt accruals, Workday creates the accounting journals for the period and the reversal journals for the next period.
  • If you configured returns for returning goods to suppliers, Workday automatically deducts the amounts and quantities from receipt accruals.
  • Bill only purchase orders don't generate receipts. Workday creates receipt accruals for bill only purchase orders based on
    Line Amount
     not
    Receipt Amount
    .
Access these reports to review receipt accrual information:
  • Find Receipt Accruals
  • Find Receipt Accruals for Supplier
  • Receipt Accrual by Company
To cancel a receipt accrual after you create one, select
Cancel
 from the related actions menu of the receipt accrual.