Reference: Purchase Order Statuses

You can use this topic to reference the meaning of statuses on the header of purchase orders.

The

Status

field indicates the status of the purchase order as it progresses from creation to closure.

Status	Description
Draft	The purchase order is either: Created and saved for later. A purchase order stays in Draft status until you submit it. Sent back from an approver for changes or corrections.
In Progress	You've submitted the purchase order for approval.
Approved	Your purchase order is eligible for issuing. If you have an approval step in your business process, your approver has approved the purchase order.
Denied	You approver denied the purchase order.
Pending Issue	Workday is processing your purchase order. Example: Creating a PDF of the purchase order or processing an integration event.
Issued	Workday sets the status of a purchase order to Issued once the purchase order is sent to your supplier. You must issue a purchase order to create these documents: Advanced ship notice Change order Invoice Purchase order acknowledgment Receipt
Closed	There's no pending business process activity for the purchase order and you can't perform any further actions against the purchase order. You can reopen a closed purchase order if: There's no accounting for the purchase order. The accounting date is within the current fiscal year when there is accounting for the purchase order. See Close Purchase Orders.
Canceled	You've canceled the purchase order. Canceled purchase orders will reopen requisition lines to be eligible for sourcing again.

The

Tracking Status

field displays when a supplier has submitted a purchase order acknowledgment (POA). When a supplier has submitted more than 1 POA, this field displays the latest POA status.

Tracking Status	Description
Acknowledged	The supplier submitted POAs for each purchase order line.
Partially Acknowledged	The supplier submitted at least 1 POA for 1 of the purchase order lines.

The

Receiving Status

field displays when the supplier ships or you receive the items on the purchase order. Workday doesn't include canceled or denied receipts when determining the receiving status.

Receiving Status	Description
Shipped	The supplier shipped all items on the purchase order and no associated receipts exist.
Partially Shipped	The supplier shipped some items on the purchase order and no associated receipts exist.
Fully Received	You've received all the items on the purchase order and associated receipts exist.
Partially Received	You've received only some of the items on the purchase order and associated receipts exist.

The

Invoice Status

field displays when you invoice the purchase order lines. Workday doesn't include canceled or denied invoices when determining the invoice status.

Invoice Status	Description
Partially Invoiced	You've invoiced some purchase order lines and made no payments.
Partially Paid	You've either invoiced: Some purchase order lines and made all payments, or All purchase order lines and made some payments.
Fully Paid	You've fully invoiced and made payments for all the purchase order lines.