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Administrator Guide
Last Updated: 2023-07-14
Quick Issue Inventory Items

Quick Issue Inventory Items

  • Configure the
    Quick Issue
     business process and security policy in the Inventory functional area.
  • Stock inventory items in a valid stocking location.
You can issue goods directly to users without a stock request. You can only issue inventory that has an available balance in that stocking location.
  1. Access the
    Quick Inventory Issue
     task.
  2. As you complete the task, consider:
    Option Description
    Requester
    The worker who submits the return order. You can require or hide this prompt by configuring it on the
    Configure Optional Fields
     task.
    Requesting Company
    Use this field to issue inventory to a company other than your inventory company.
    When you select a requester with a valid intercompany profile, Workday defaults the corresponding company in the Requesting Company prompt.
    Select the new
    Allow Intercompany Issue
     check box on the
    Edit Inventory Accounting Options
     task to use the prompt.
    Stocking Location
    The location in the inventory site where you stock the inventory.
    Lot
    The lot identifier for the item. Displays if an item is under lot control.
    Issue Quantity
    Enter the quantity to issue. The
    Issue
     quantity can't exceed the
    Available
    quantity displayed.
    Serial Number
    Click
    Add
     to input the serial numbers. The number of fields that display matches the quantity of issued items.
    Unit Price
    Displays the current average cost of the item plus any applicable markup percentage. You can apply markup percentages to items using the
    Maintain Inventory Markups
     task.
    Worktags
    Use worktags as keywords to more easily classify and find transactions. Configure the allowed worktag types on the
    Maintain Worktag Usage
     task. When you select a worktag type that has related worktags, Workday automatically populates transactions with the related worktag values.
    You can add any primary or additional worktags, such as cost center, to your inventory issue transactions.
When you issue goods to a worker:
  • Workday initiates the
    Quick Issue
     business process.
  • For items with an accounting treatment of
    Inventory
    , Workday creates an accounting entry that:
    • Debits the account used by the
      Spend
       posting rule with an accounting treatment of
      Expense
      .
    • Credits the account used by the
      Spend
       posting rule with an accounting treatment of
      Inventory
      .
  • For items with a markup percentage and an accounting treatment of Inventory, Workday creates an accounting entry that:
    • Debits the account used by the
      Spend
       posting rule.
    • Credits the account used by the
      Inventory Markup
       posting rule.
When you issue goods between companies, Workday creates an accounting entry that:
  • Credits the
    Spend
     posting rule for the inventory site that generates the quick issue transaction.
  • Debits the
    Expense
     posting rules for the requesting company.
Any return put aways or disposals generate intercompany accounting journals, for intercompany issue transactions.
You can:
  • View your transactions in the
    Find Inventory Transaction
     report.
  • View inventory balances in the
    Find Inventory Balance
     report.