Setup Considerations: Label Printing
You can use this topic to help make decisions when planning your configuration and use of inventory label printing. It explains:
- Why to set it up.
- How it fits into the rest of Workday.
- Downstream impacts and cross-product interactions.
- Security requirements and business process configurations.
- Questions and limitations to consider before implementation.
Refer to detailed task instructions for full configuration details.
What It Is
In Workday, you can print location and document-based labels for multiple aspects of your internal supply chain.
Business Benefits
With Workday, you can:
- Print scannable labels, providing easier and more efficient data collection and validation.
- Mass maintain printer assignments for workers, providing greater oversight for your label printer fleet.
Use Cases
With inventory label printing you can:
- Print barcode labels for your inventory items or locations, that you can scan quickly using Workday mobile tasks.
- Track goods deliveries by scanning Goods Delivery Ticket barcode labels and Goods Delivery Group barcode labels with Workday mobile tasks.
- Print barcode labels for items on receipts. Use these labels to easily identify product and supplier information.
- Print inventory location labels for par location bins or inventory stocking locations. These labels can contain product information for shelf-edges and bins.
- Print out custom alternate item identifier labels for your items that you can then scan to identify them.
Questions to Consider
Questions | Considerations |
|---|---|
What barcode types are essential for your internal supply chain? | Workday supports multiple barcode types that you can scan to add data to tasks on Workday mobile. |
When do you want to print specific label templates? | You can enable Workday to automatically print a specific label, based off of templates that you configure. |
What label printers and scanner models do you use in your business? | In Workday, we only list printer types and names. The specifics of your printer make and model are listed on your third party application software. Workday sends the printer names to your third party software in XML format. |
Recommendations
None.
Requirements
You must set up label printers in Workday before you can print labels with them.
To add a label type to your business, you must set up an integration system for that label type. Workday supports these integration systems:
- Deliver-To Locations
- Par Locations
- Inventory Locations
- Good Delivery Groups
- Goods Delivery Tickets
- Receipts
Limitations
You must use a third-party printing software along with Workday to print labels.
Tenant Setup
No impact.
Security
Domain | Considerations |
|---|---|
Process: Label Printer domain in the Inventory function area. | Users with access to this domain can assign label printers to user. |
Process: Goods Delivery domain in the Inventory and Procurement functional areas. | Enables you to:
|
Set Up: Inventory domain in the Inventory functional area. | Users with access to this domain can:
|
Setup: Label Printer domain in the Inventory functional area. | User with access to this domain can:
|
Business Processes
Business Process | Considerations |
|---|---|
Inventory Label Event
| Set the default definition business process as part of your integration system setup. Add Inventory Administrator , Inventory Specialist , and Implementers into your security group.
Workday controls access to label printing tasks by employee position. Inventory Administrators can only access and print location labels. Inventory Specialists can only access and print document labels. |
Goods Delivery Group
Goods Delivery Ticket | These business processes enable you to:
|
Receipt
| To print labels automatically, set up a service step and an integration step next to each other on either the Receipt or Goods Delivery Ticket business process. If you have the label printing service and integration step on the Receipt business process, Workday prints all goods receipt lines upon submission of a receipt.
If you have no label printing service step and integration step on the Receipt business process, and you have an integration system selected on a label template, then Workday prints a label for each completed goods receipt line as you enter the quantity for that line. |
Reporting
Reports or Dashboards | Considerations |
|---|---|
View Label Printers report. | Use this report to view the details of your configured label printers. |
View Selected Label Printer report. | Use this report to see which printer you currently have in use. |
View Label Template Rules report. | Use this report to view your configured printing template rules. |
View Label Printer Assignments report. | Use to view workers' printer assignments to the devices in your fleet. |
Integrations
Integration | Considerations |
|---|---|
Integration Templates | Workday provides a label template for each label type, as listed in the Requirements section. |
Third-party printing software | You can configure a Document Delivery service. You can decide where and how the XML label information is delivered to your third-party software. |
Web Services | Use these web services to export inventory transactions that include label printing data:
|
Connections and Touchpoints
Workday offers a Touchpoints Kit with resources to help you understand configuration relationships in your tenant. Learn more about the Workday Touchpoints Kit on Workday Community.