Edit, Delete, or Purge Workbook Comments by Other Users

Security: Manage Bot and User Conversations
domain in the System functional area.

You must be the workbook owner, or have edit or comment permission for the workbook.

Administrators with sufficient domain access and permission levels can edit, delete, or purge (permanently delete) individual workbook comments that any user created.

Example: You might want to edit, delete, or purge a comment if someone included sensitive data, or if someone asked you to delete their personal information.

Deleting or purging a comment doesn't delete or purge any replies to that comment.

Purging a comment removes it from the Workday database.

In the workbook, open the Collaborate panel.

In the comment options menu for the associated comment (3 dots), click the desired action.

You can't undo your changes to a comment, or restore deleted or purged comments.

If you access the

Get Conversation Data

report to download workbook comment data, you see a value of

in the Deleted column for any deleted or purged comment, indicating that Workday deleted its text from the user interface.

For deleted comments, Workday includes the comment text in the CSV file.

For purged comments, Workday doesn't include the comment text in the CSV file; purged content was deleted from the database and no longer exists on the tenant.

When you permanently delete a workbook, Worksheets doesn't purge its associated comments. If you want to purge the comments later, you can find them using the

Get Conversation Data

report, and then purge them using the

Purge Conversation Message Data

report.