Concept: Interacting with Report Results

When you enable

Drill Down Options

for matrix, nBox, and trending reports, you can:

Detail data displays current field values, but Workday calculates summary values when you run the report. There might be a difference between summary values and detail data if the data changed after you ran the report.

To access report results outside of Workday, you can export report output as:

When you export the report output as an Excel file, Workday runs the report again in the background. A report that includes date or time fields might have different output in the Excel file than what you view in Workday. Examples:

Current Moment

,

Days Since Completed

.

You can’t download search report results as PDFs or Excel files.

For advanced and search reports, you can add a search bar and facet filters that enable users to further filter report results without running the report again.

When you enable

Facet Options

, the report results display a search bar if the report data source contains searchable fields. Workday determines which fields in each data source are searchable. When you search for a term, Workday searches against all searchable fields in the report data source, not just the fields in the report. For search reports, there is a limit of 300,000 instances for a single facet.

Using the

Facet Value Sorting

column in the

Facet Options

, you can change the alphabetical and logical sort order of the facet values.

See the

Facet Options

in Set Up Advanced Options for Custom Reports