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Administrator Guide
Last Updated: 2024-10-04
Reference: Reporting on the Trended Workers Report Data Source

Reference: Reporting on the Trended Workers Report Data Source

Workday-Delivered Standard Reports

You can use these Workday-delivered standard reports that use the
Trended Workers
 report data source (RDS) to gain insight into staffing events in your organization:
Standard Reports
Description
Promotion Rate
View promotion rates.
  • Hires and Terminations by Quarter
  • Terminations by Performance Rating and Quarter
  • Terminations by Type and Quarter
View hires and terminations for each quarter and compare the data in a chart or table.
  • Quarterly Turnover Rates
  • Quarterly Turnover by Organization
  • Quarterly Voluntary and Involuntary Turnover Rate
  • Turnover Rate by Supervisory Hierarchy and Quarter
  • Trended Turnover Summary
View involuntary and voluntary turnover rates for each quarter.
  • Headcount and FTE by Month
  • Headcount by Supervisory Organization Hierarchy and Month
View the total headcount and number of full-time employees for each month by supervisory organization. Compare the data in a chart or table.
Employee Movement - Transfer Sub Report
View where transfers occur within your supervisory organization.
Average Total Compensation by Country and Quarter
View the average of the total compensation for each country and quarter, and compare the data in a chart or table.
Span of Control by Quarter
View the headcount and managers for each quarter by organization, and compare the data in a chart or table.

Maintaining the Trended Workers RDS

You can use these reports and tasks to create or manage trended data in your tenant:
Reports or Tasks
Considerations
Create Worker Trending Data
You can create trended data and run the task to recreate all 72 periods of data in your tenant. Because Workday processes and stores large volumes of data, consider the impacts on performance when using this task. Workday recommends you run the task during nonpeak hours whenever you make changes to configurations on the
Maintain Trended Workers
 task.
Update Worker Trending Data
You can manually synchronize your data as a background process to:
  • Capture added retroactive changes for up to 6 periods.
  • Recompute for the most recent event.
Workday runs this task weekly for nonproduction tenants (Implementation and Sandbox), and either nightly or every Monday for production tenants depending on your retroactive period selection. You can view the
Recent Run History
 on the
Status
 tab on the
Maintain Trended Workers
 task.
If you manually synchronize your data as a background process to recompute for the most recent event, Workday recommends you run the task during nonpeak hours.
Maintain Trended Workers
You can update configuration settings for your trended data.
In the
Number of Periods
 field on the
Configuration
 tab, you can configure the number of months you want to return data from. You can configure between 12 to 72 months.
On the
Status
 tab, Workday displays the recent run history for trended jobs. You can drill down on values on the
Additional Fields Executed
 column to view indexing times for report fields added to your
Trended Workers
 RDS.
Fix Worker Trending Data
You can fix corrupted indexed data and resynchronize the RDS with the reports in your tenant.
Workday runs this task periodically to reload your data.
Purge Worker Trending Data
You can delete or disable the ongoing collection of all worker trended data. Run this task before changing the settings on the
Configuration
 tab on the
Maintain Trended Workers
 task.
Example: To switch the trending period from calendar month to fiscal period:
  1. Purge the data using the
    Purge Worker Trending Data
     task.
  2. Change the configuration settings using the
    Maintain Trended Workers
     task.
  3. Create the data again using the
    Create Worker Trending Data
     task.
Worker Trending Audit
You can view all activity and snapshot data captured for each period. You can assess the information and troubleshoot any issues.

Workforce Composition Dashboards

These workforce composition dashboards enable you to make well-informed decisions more efficiently and gain insight across your organization:
Workforce Composition Dashboards
Description
Distribution Trends and Analysis
View workforce distribution by key segments.
Diversity
View gender and ethnicity composition.
Headcount Movement
View hire, termination, and transfer movements.
Performance and Potential
View employee performance data.
Structure Dynamics
View span of control and organizational structure.

Custom Reports

You can use these report fields on the Global business object (secured to the
Public Reporting Items
 domain) in custom reports:
  • First Day of the Month (Up to 72 Months Ago)
  • First Day of the Calendar Quarter (Up to 23 Quarters Ago)
  • First Day of the Calendar Quarter (Up to 23 Quarters Ago)
  • Start Date Month (Up to 72 Months Ago)
  • End Date Month (Up to 72 Months Ago)