Reference: Year-End Data Requirements (CAN)

Company-Level Exceptions

Workday reports these exceptions for year-end forms on the

Canada Company Year End Audit

report. Workday recommends that you resolve these exceptions before creating year-end data, as they might cause your integration file to fail.

Exception	Year-end Forms Affected	How to Correct It
Missing or invalid employer name and address.	T4 T4A T4A-RCA RL-1 RL-2 NR4	Edit Company Contact Information Security: Set Up Company: General in the Common Financial Management functional area.
Missing or invalid payroll account number.	T4 T4A T4A-RCA	Set Up Company Federal Taxes (CAN)
Missing contact name, email address or phone number.	T4 T4A NR4	Set Up Company Federal Taxes (CAN)
Missing or invalid identification number. Missing transmitter number. Missing contact name or contact phone number.	RL-1 RL-2	Set Up Company Province and Territory Taxes (CAN)
Missing nonresident account number.	NR4	Set Up Company Federal Taxes (CAN)

Employee-Level Exceptions

Workday reports these exceptions for year-end forms on these year-end audit reports:

T4 / T4A / T4A-RCA / RL-1 / RL-2 / NR4 Preview

View T4 / T4A / T4A-RCA / RL-1 / RL-2 / NR4 Form Data

Workday recommends that you resolve these exceptions before creating year-end data, as they might cause your integration file to fail.

Exception	Year-end Form	How to Correct It
Negative amounts in any of the boxes.	T4 T4A T4A-RCA RL-1 RL-2 NR4	Select the relevant task: Run Manual Payment for Worker Security: Process: Off Cycle (Manual Payment) domain in the Core Payroll functional area. Run On-Demand Payment for Worker Security: Process: Off Cycle (On Demand) domain in the Core Payroll functional area. Add Payroll Input by Worker Security: Worker Data: Payroll (Payroll Input) in the Core Payroll functional area.
Missing or invalid primary address of the employee.	T4 T4A T4A-RCA RL-1 RL-2 NR4	Change Contact Information Security: Person Data: Work Contact Information in the Contact Information functional area.
Missing or invalid Social Insurance Number (SIN).	T4 T4A T4A-RCA RL-1 RL-2 NR4	Edit Government IDs Configure the Edit Government IDs business process and security policy in the Onboarding, Personal Data, and Staffing functional areas.
Missing RPP and DPSP numbers.	T4	Steps: Set Up RPP and DPSP Registration Number Configuration.

Special Character Exceptions

Workday reports these warnings for year-end forms when company and worker information contain invalid characters. Workday recommends you address warnings before approving and sending your year-end data. You must address critical alerts.

Exception	Year-end Form	How to Correct It
Invalid character exists (for company fields).	These fields on the Canada Company Year End Audit report: Company Name Company Address - Lines 1 and 2 Company Address - City Company Contact Name	Correct the company data with the invalid character.
Invalid character exists (for worker fields).	These fields: Employee Last Name Employee First Name Employee Address - Lines 1 and 2 Employee Address - City On these reports: T4 Preview T4 Preview - Other Info T4 Corrections Preview T4 Corrections Preview - Other Info View T4 Form Data View T4 Form Data - Other Info T4A Preview T4A Preview - Other Info T4A Corrections Preview T4A Corrections Preview - Other Info View T4A Form Data View T4A Form Data - Other Info NR4 Preview NR4 Corrections Preview View NR4 Form Data	Correct the worker data with the invalid character.

Steps: Set Up Payroll Taxes (CAN)

2026R1 Feature RN: Warnings for Invalid Characters for Payroll for Canada Year-End Forms