Assign Workers to Pay Groups

Assign the worker to a company.

Configure the Assign Pay Group
business process and security policy in the Core Payroll functional area.

You can assign a worker to a pay group using one of these methods:

The

Assign Pay Group

task.

The Assign Pay Group
business process.

A staffing transaction, such as Hire
or Edit Position
that includes Assign Pay Group
business process as a subprocess.

Workday enables machine learning prompt recommendations to help you more quickly select proposed pay groups on the

Assign Pay Group

task. See Concept: Intelligent Prompt Recommendations for Payroll.

You can view business processes that support pay group assignments on the

Allowed Subprocess For

tab of the Assign Pay Group
business process definition.

You can use the Assign Pay Group
web service to bulk load pay group assignments. Configure the web service as the initiating step of the Assign Pay Group
business process.

Assign a pay group by either:

Accessing the

Assign Pay Group

task.

Accessing the notification in your

My Tasks

for assignments made as part of a staffing event.

As you complete the task, consider:

Option	Description
Effective Date	You can't change a pay group assignment for a worker who has a future-dated primary job switch.
Position	Only displays when a worker has multiple positions. Select the position to which the pay group change applies. Secondary positions have a plus sign (+) after the position name. For Payroll for France, Workday recommends assigning only the primary position to a pay group.
Proposed Pay Group	Workday automatically populates a Proposed Pay Group when you've set up pay group automatic assignment rules. Workday leaves this field blank when: No automatic assignment rule matches the employee. Automatic assignment rules identify multiple matching pay groups. If you’re using automatic assignment rules, you can only edit the Proposed Pay Group if the Assign Pay Group business process includes a review step.

For workers with multiple positions, select any other positions in the

Other Jobs

section that you want to apply to the same pay group.

If the selected position doesn't meet the criteria for the pay group assignment rule, Workday displays an error message. Clear the check box for the selected position to proceed with the pay group assignments for the other positions selected on the task. You can later manually assign the pay group by running the

Assign Pay Group

task for the position in error.

For pay groups assigned with the

Assign Pay Group

task, Workday generates a separate approval task for each position with a new proposed pay group.

Review the

Audit - Country Exceptions for Pay Group

report for employees with a primary work address in a country that differs from the pay group country.