Set Up the Pay Cycle Event Business Process

Security: Business Process Administration
or Manage: Business Process Definitions
domain in the System functional area.

You can use the Pay Cycle Event
business process to specify the sequence of payroll processing tasks in your organization and the roles responsible for their completion. Using the business process enforces accountability and segregation of duties. The event history displays a step-by-step audit of who approved which steps and when.

Using the Pay Cycle Event
business process doesn't restrict you from using other Workday-delivered payroll tasks, such as

Run Pay Calculation

Run Retro Pay Calculation

. But you can't use the business process when the pay period is already In Progress
.

Pay groups and pay periods are only available for payroll processing in the Pay Cycle Event
business process if you haven't already initiated payroll processing for them.

Navigate to the organization to associate with the Pay Cycle Event
business process.

On the organization, select the related action

Business Process

Create, Copy, or Link Definition

Set the

Effective Date

when this business process becomes available for use. If you specify a future date, you can't use the custom definition to create an instance until the effective date.

Select the

Business Process Type

Pay Cycle Event
.

Select

Copy existing Definition

Pay Cycle Event (Default Definition)

Select the

Due Date

, which is the number of days in which you want the event completed after initiation.

Add or delete rows to modify the business process according to the requirements of your organization. Consider at least these steps:

Step Type	Options
Action	Review Pay Calculation Results Review Payroll Input
Approval	Approval Approval Chain Consolidated Approval Consolidated Approval Chain
Batch/Job	Payroll Run Pay Calculation Payroll Run Pay Complete
Checklist	New Hire Review Pending Operational Transactions Create Checklist
Integration
Report	Standard Reports Custom Reports
Report Group	All Report Groups My Report Groups Create Report Group
Review Documents
Service	Document Delivery Document Retrieval
To Do	All Active To Do Types Create To Do

Set up security for the Pay Cycle Event
business process.

Configure custom reports to include in the business process.

To inactivate all or part the business process, access the

Inactivate Business Process Definition

task and specify the business objects for which you want to deactivate the custom business process. When you inactivate a custom business process for all business objects, Workday completely removes it and you can't reactivate it. For more information, see: Concept: Business Process Management.