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Administrator Guide
Last Updated: 2023-06-23
Cancel a Completed On-Cycle Payroll

Cancel a Completed On-Cycle Payroll

  • The on-cycle payroll run has a
    Complete
     or
    Complete with Exceptions
     status in the
    Period Status
     section on the
    View Pay Group
     report.
  • Retro isn't completed or in progress for the target period that you're canceling. If retro is in progress, you can cancel it and then cancel the completed payroll.
  • If settlement ran, it was canceled.
  • No journals have an
    In Error
     status for the pay period.
  • No other post-processing occurred, such as tax filing, accounting entries, or processing of a subsequent payroll run.
  • Security:
    Process: Run Batch Cancel Complete
     domain in the Core Payroll functional area.
You can cancel a completed on-cycle payroll run.
Workday can't cancel the completion of an individual result when:
  • You've settled the payment (this includes settled payroll third-party payments).
  • The worker has a subsequent payroll calculation and result.
  • The worker has multiple results and the result you selected isn't the last completed.
  • Award costs processing is still in progress for the payroll result.
You can cancel results that you completed from the related actions menu of the
Payroll Calculation Processing Report
.
  1. Access the
    Cancel Pay Complete
     task.
  2. Select the
    OK to Proceed
     check box.
Workday changes the status of:
  • The payroll from
    Complete
     or
    Complete with Exceptions
     to
    In Progress
    .
  • Payroll accounting from
    Posted
     to
    Created
    .
  • Liquidation accounting from
    Posted
     to
    Created
     if you're using Workday Payroll commitment accounting.
Workday changes the status of individual on-cycle results to
In Progress
.
Individual payroll results that you can't cancel remain with the status of
Complete
.
Individual payroll results that weren't complete due to an exception status remain unchanged. Examples: Results with a status of
Hold
,
Error
,
Requires Re-Calc
, or
Pending Calculation of Prior
.
Correct any errors, recalculate the payroll, and complete the payroll as intended.