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Administrator Guide
Last Updated: 2024-10-18
Steps: Set Up End Payroll Inputs for Terminated Workers

Steps: Set Up End Payroll Inputs for Terminated Workers

  • Review setup considerations for:
    • Pay for terminated workers.
    • Payroll inputs.
  • Set up payroll inputs.
You can add the
End Payroll Inputs
 business process on the
Termination
 business process to enable ending ongoing payroll inputs when terminating workers. Workday only runs the
End Payroll Inputs
 business process when workers have inputs that both:
  • End after the end date of the current pay period.
  • Start on or before the workers' termination date.
For terminations that occur prior to the end date of the current pay period, you must manually override the end date using the
Edit Payroll Input
 task.
When administrators run the business process, they can also view the workers' payroll inputs with a start date after the termination date.
  1. (Optional) Access the
    Edit Tenant Setup - Payroll
     task.
    Select the end date to suggest for the
    Proposed End Date for Ending Payroll Inputs
     on the
    End Payroll Inputs
     inbox task.
    Security:
    Set Up: Tenant Setup - Payroll
     domain in the System functional area.
  2. Edit the security policies for these business processes:
    Business Processes
    Security to Configure
    End Payroll Inputs
    Add security groups such as HR partners on these action steps:
    • Review End Payroll Inputs by Worker
    • View All
    • Approve
    • Cancel
    • Deny
    Termination
    Add security groups on the
    End Payroll Inputs
     step.
  3. Access the
    Create Business Process Definition (Default Definition)
     task.
    From the
    Business Process Type
     prompt, select
    End Payroll Inputs
    .
    Security: These domains in the System functional area:
    • Business Process Administration
    • Manage: Business Process Definitions
  4. Edit Business Processes.
    On the
    End Payroll Inputs
     business process definition, either:
    • Select the
      Enable Autocomplete
       check box to complete the business process without approvals.
    • Add 1 row with these values on the
      Business Process Steps
       tab:
      Order
      Type
      Group
      b
      Approval
      Select the roles that can approve the business process. You can configure view-only or edit access.
    On the
    Termination
     business process, add the
    End Payroll Inputs
     action step.
When administrators run the
Termination
 business process, Workday checks whether workers have ongoing payroll inputs. When they do, Workday sends an Inbox task to the business process initiator to end the inputs. When you enable the
End Payroll Inputs
 business process to autocomplete, Workday ends the inputs and sets their end dates as either the:
  • Later of the pay through date and the end date of the workers' last completed period.
  • Workers' termination date, when you select that date type for your tenant.
When workers have no eligible payroll inputs, Workday skips the
End Payroll Inputs
 business process and doesn't display the workers' future-dated inputs. You can find those inputs on the
View Payroll Input by Workers
 report.
After administrators complete or rescind the
End Payroll Inputs
 business process, Workday:
  • Changes the workers' pay results status to
    Requires Re-calculation
    .
  • Ignores corrections to the
    Termination
     business process or changes to the payroll inputs you ended with the business process.
View the ended payroll inputs on the workers' history.
Recalculate payroll for the workers.