Skip to main content
Documentation
Documentation
Administrator Guide
Last Updated: 2023-09-08
Map Civil Service Pension Data (UK)

Map Civil Service Pension Data (UK)

Security:
  • Process: UK Government Civil Service Pension
     domain in the UK Payroll functional area.
  • Set Up: Payroll UK
     domain in the UK Payroll functional area.
To comply with the Cabinet Office and pension scheme administrator requirements, you must provide payroll data in the format required by the UK Civil Service pension scheme interface. To extract the data required to calculate pensions, you must map Workday data to the pension scheme administrator's codes and other requirements.
  1. Access the
    Maintain UK Civil Service Pension Configuration
     task.
    Each tab relates to a separate data file that you send to the pension scheme administrator.
  2. As you complete the task, consider:
    Option Description
    Employer Code
    Payroll Code
    Enter the codes provided by the pension scheme administrator for the UK Employer Reference.
  3. If you use the Change Benefits business process, on the
    Additional Mapping
     tab, select the reasons that affect a worker's retirement savings.
  4. Don't select or enter anything on the
    Cutover Mode
     tab. This tab is only used by your implementation team when first setting up Workday.
  5. On the
    Payment History
     tab, enter the
    Start Date
     of when you start using Workday to send data to the pension scheme administrator.
    Total amounts on the pay history data file accumulate from this date each time you run payroll. Workday resets the accumulated amount to zero in April each year.
Configure the
Generate UK Civil Service Pension Files
 business process and security policy in the UK Payroll functional area. Workday recommends that you don't add approval steps on this business process.
When you run the business process, Workday creates the data files that you download and send to the pension scheme administrator.