Skip to main content
Documentation
Documentation
Administrator Guide
Last Updated: 2025-02-21
Map Earnings and Deductions to Year-End Forms for U.S. Territories (USA)

Map Earnings and Deductions to Year-End Forms for U.S. Territories (USA)

Security: These domains in the USA Payroll functional area:
  • Set Up: Payroll (US Territory Year End Forms)
  • View US Territory Year End Box Configuration
You can use the
View US Territory Year End Form Box Configuration
 report to view or edit year-end form configuration for these territories:
  • W-2GU for Guam.
  • W-2PR for Puerto Rico.
  • W-2VI for the U.S. Virgin Islands.
Workday populates the employer's:
  • Name with the legal company name.
  • Address with the primary business address.
You can only map pay components or pay component-related calculations to boxes for year-end forms for U.S. territories.
  1. Access the
    View US Territory Year End Form Box Configuration
     report.
  2. Select a
    Tax Year
    .
  3. Click
    Edit
     to map earnings and deductions to a box.
  4. Select earnings, deductions, or pay component-related calculations to report in the box.
    As you complete the task, consider:
    Option Description
    Effective Date
    If you don't select a year, this mapping remains valid indefinitely. If you select a year, you must provide a new mapping for subsequent years.
    Effective Until End of Year
    The last year the pay component mapping is valid. If you don't select a year, the mapping remains valid indefinitely.
    Calculation
    You can select all pay components for a given year in the same row. Workday sums all pay components selected in the same row.
  5. Map year-end form boxes so that Workday Payroll knows which earnings, deductions, and pay component-related calculations to calculate and display in each section of the form.
    To see a list of the boxes you're responsible for mapping, see
    Reference: Year-End Form Boxes to Be Mapped
    .
Use the
Company US Territory Year End Form Audit Report
 before creating year-end data to see company totals by box.
Access the
View US Territory Year End Form Errors
 report to identify and correct errors.
You can view box configuration results on the
US Territory Year End Form Preview
 report.