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Administrator Guide
Last Updated: 2025-02-21
Reference: Year-End Form Boxes to Be Mapped (USA)

Reference: Year-End Form Boxes to Be Mapped (USA)

You can map boxes on year-end forms so that Workday Payroll:
  • Calculates earnings, deductions, and pay component-related calculations.
  • Displays the data in each section of the forms.
You're responsible for mapping these boxes:
You can only map pay components or pay component-related calculations to boxes on year-end forms. Use the relevant report to map boxes on year-end forms:
  • View US Territory Year End Form Box Configuration
    .
  • View W-2 Box Configuration
    .
When you select
Preferred
 on the
General Name Display Type
 on the
Edit Tenant Setup - System
 task, Workday still uses the legal name on year-end forms.
W-2
W-2 / W-2C Box
Description
D
To hide the control number for Box D, select
Edit
Suppress Control Number Display on Form
.
2
Additional federal income tax withheld
8
Allocated Tips
10
Dependent Care Benefits
11
Non-Qualified Pension Section 457 Dist YTD
11
Non-Qualified Pension Non-section 457 Dist YTD
11
Non-Qualified Pension Section 457 Contrib YTD
11
Non-Qualified Pension Non-section 457 Contrib YTD
12 C
Taxable Cost of GTL
12 D
Elective 401(k) Deferral
12 E
Elective 403(b) Deferrals
12 F
Elective 408(k)(6) SEP Deferrals
12 G
Elective 457(b) Deferral
12 H
Elective 501(c)(18)(D) Deferral
12 J
Nontaxable Sick Pay
12 K
20% Excise tax on Golden Parachute
12 L
Substantiated Employee Business Expense Reimbursement
12 M
Uncollected SS tax on GTL
12 N
Uncollected Medicare Tax on GTL
12 P
Excludable Moving Expense
12 Q
Nontaxable Combat Pay
12 R
Employer Contribution to Archer MSA
12 S
408(p) SIMPLE Contributions
12 T
Adoption Benefits
12 V
Income from Exercise of Nonstatutory Stock Options
12 W
Employer Contribution to HSA
12 Y
409A Deferral
12 Z
409A Income
12 AA
Designated Roth Contribution under 401(k) Plan
12 BB
Designated Roth Contribution under 403(b) Plan
12 DD
Cost of employer-sponsored health coverage
12 EE
Designated Roth contributions under 457(b) plan
12 FF
Permitted benefits under a qualified small employer health reimbursement arrangement
12 GG
Income from qualified equity grants under section 83(i)
12 HH
Aggregate deferrals under section 83(i) elections as of the close of the calendar year
13
Statutory Employee
13
Retirement Plan Box
13
Third Party Sick Pay
14 Other
Other reportable earnings
For New Jersey, add private plan numbers on the
Other
 section of the
State
 tab on the
Edit Company State and Local US Tax Reporting
 task.
W-2GU
W-2GU / W-2CGU Box
Description
D
To hide the control number for Box D, select
Edit
Suppress Control Number Display on Form
.
11
Non-Qualified Pension-Section 457 Dist YTD
11
Non-Qualified Pension-Non-section 457 Dist YTD
11
Non-Qualified Pension-Section 457 Contrib YTD
11
Non-Qualified Pension-Non-section 457 Contrib YTD
12 A
Uncollected SS Tax on Tips
12 B
Uncollected Medicare Tax on Tips
12 C
Taxable Cost of GTL
12 D
Elective 401(k) Referral
12 E
Elective 403(b) Deferrals
12 F
Elective 408(k)(6) SEP Deferrals
12 G
Elective 457(b) Deferral
12 H
Elective 501(c)(18)(D) Deferral
12 J
Nontaxable Sick Pay
12 L
Substantiated Employee Business Expense Reimbursement
12 M
Uncollected SS tax on GTL
12 N
Uncollected Medicare Tax on GTL
12 P
Excludable Moving Expense
12 Q
Nontaxable Combat Pay
12 R
Employer Contribution to Archer MSA
12 S
408(p) SIMPLE Contribution
12 T
Adoption Benefits
12 V
Income from Exercise of Nonstatutory Stock Options
12 W
Employer Contribution to HSA
12 Y
409A Deferral
12 Z
409A Income
12 AA
Designated Roth Contribution under 401(k) Plan
12 BB
Designated Roth Contributions under 403(b) Plan
12 DD
Cost of employer-sponsored health coverage
12 EE
Designated Roth contributions under 457(b) plan
12 FF
Permitted benefits under a qualified small employer health reimbursement arrangement
12 GG
Income from qualified equity grants under section 83(i)
12 HH
Aggregate deferrals under section 83(i) elections as of the close of the calendar year
13
Statutory employee
13
Retirement plan
13
Third-party sick pay
14
Other
W-2PR
W-2PR / W-2CPR Box
Description
Número Control - Control Number
To hide the control number select
Edit
Suppress Control Number Display on Form
.
5
Costo de cubierta de salud auspiciada por el patrono
Cost of employer-sponsored health coverage
6
Donativos
Charitable Contributions
Patrono:- Employer: Box A
Servicios prestados por un médico cualificado bajo la Ley 14-2017
Services rendered by a qualified physician under Act 14-2017
Patrono:- Employer: Box B
Servicios Domésticos
Domestic Services
Patrono:- Employer: Box C
Servicios prestados en trabajo agrícola
Services rendered in agricultural labor
Patrono:- Employer: Box D
Servicios prestados por un ministro de una iglesia o por un miembro de una orden religiosa
Services rendered by a minister of a church or by a member of a religious order
Patrono:- Employer: Box E
Servicios prestados por profesionales de la salud bajo la Carta Circular 20-1 que laboran en el sector privado y que mantienen su licencia vigente como enfermeras y enfermeros prácticos licenciados, enfermeras y enfermeros registrados licenciados, tecnólogos médicos, o médicos residentes
Services provided by health professionals under Circular Letter 20-1 who work in the private sector and who j their current license as registered nurses and practical nurses, registered nurses and registered nurses, medical technologists, or resident physician
Patrono:- Employer: Box F
Servicios prestados por un empleado directo, definido como todo individuo residente de Puerto Rico contratado por un negocio exento bajo la Ley 135-1997, Ley 73-2008 o Ley 60-2019
Services provided by a direct employee, defined as any individual resident of Puerto Rico hired by an exempt business under Act 135-1997, Act 73-2008 or Act 60-2019
Patrono:- Employer: Box G
Otros
Others
8
Comisiones
Commissions
9
Concesiones
Allowances
12
Gastos Reemb. y Beneficios Marginales
Reimbursable Expenses and Fringe Benefits
14
Fondo de Retiro Gubernamental
Governmental Retirement Fund
15
Aportaciones a Planes Cualific.
Contributions to CODA Plans
16 code A
A. Las horas extra de los empleados públicos en situaciones de emergencia
A. Public employees’ overtime during emergency
16 code B
B. De horas extras trabajadas por miembros de la Policía
B. Overtime worked by a Puerto Rico Police member
16 code C
C. Estipendios recibidos por ciertos médicos durante el período de internado
C. Stipends received by certain physicians during the internship period
16 code D
D. Compensación pagada a un investigador o científico elegible
D. Compensation paid to an eligible researcher or scientist
16 code F
F. Liquidación del pago de licencias por vacaciones y enfermedad a empleados públicos bajo la Ley 211-2015
F. Vacation and sick leave liquidation payment to public employees under Act 211-2015
16 code G
G. Pagos por desastre declarados exentos por el Gobernador de Puerto Rico o el Presidente de los Estados Unidos
G. Disaster payments declared exempt by the Governor of Puerto Rico or the President of the United States
16 code H
H. Pagos a empleados públicos bajo el Programa de Transición Voluntaria
H. Payments to public employees under the Voluntary Transition Program
16 code I
I. Compensación o indemnización pagada a un empleado por razón de despido bajo la Sección 1031.01(b)(11) del Código
I. Compensation or indemnification paid to an employee due to dismissal under Section 1031.01(b)(11) of the Code
16 code J
J. Pagos a un profesional de difícil reclutamiento bajo la Sección 2022.03(a) del Código de Incentivos
J. Payments to professionals regarding hard-to-fill positions under Section 2022.03(a) of the Incentives Code
19
Aportaciones al Programa Ahorra y Duplica tu Dinero
Contributions to the Save and Double Your Money Program
W-2VI
W-2VI / V-2CVI Box
Description
D
To hide the control number for Box D, select
Edit
Suppress Control Number Display on Form
.
11
Non-Qualified Pension-Section 457 Dist YTD
11
Non-Qualified Pension-Non-section 457 Dist YTD
11
Non-Qualified Pension-Section 457 Contrib YTD
11
Non-Qualified Pension-Non-section 457 Contrib YTD
12 A
Uncollected SS Tax on Tips
12 B
Uncollected Medicare Tax on Tips
12 C
Taxable Cost of GTL
12 D
Elective 401(k) Referral
12 E
Elective 403(b) Deferrals
12 F
Elective 408(k)(6) SEP Deferrals
12 G
Elective 457(b) Deferral
12 H
Elective 501(c)(18)(D) Deferral
12 J
Nontaxable Sick Pay
12 L
Substantiated Employee Business Expense Reimbursement
12 M
Uncollected SS tax on GTL
12 N
Uncollected Medicare Tax on GTL
12 P
Excludable Moving Expense
12 Q
Nontaxable Combat Pay
12 R
Employer Contribution to Archer MSA
12 S
408(p) SIMPLE Contribution
12 T
Adoption Benefits
12 V
Income from Exercise of Nonstatutory Stock Options
12 W
Employer Contribution to HSA
12 Y
409A Deferral
12 Z
409A Income
12 AA
Designated Roth Contribution under 401(k) Plan
12 BB
Designated Roth Contributions under 403(b) Plan
12 DD
Cost of employer-sponsored health coverage
12 EE
Designated Roth contributions under 457(b) plan
12 FF
Permitted benefits under a qualified small employer health reimbursement arrangement
12 GG
Income from qualified equity grants under section 83(i)
12 HH
Aggregate deferrals under section 83(i) elections as of the close of the calendar year
13
Statutory employee
13
Retirement plan
13
Third-party sick pay
14
Other