File Vermont Employer Health Care Contribution (USA)

Security: Reports: Pay Calculation Results for Worker (Tax Filing/W-2s) - USA
domain in the USA Payroll functional area.

Because this feature covers Staffing, Benefits, Payroll, and Integrations, make sure that you have your security policies set up correctly.

Workday Payroll users can collect the information necessary to file the Vermont Employer Health Care Contribution. The

Tax Filing Quarterly Data for Workers

report includes this information and sends it to your tax filing partners:

Seasonal employees.

Employees with medical coverage.

Check with your tax filing partner to ensure that the data meets their needs.

Set Up Employee Types.

Use the

Maintain Employee Types

task to select the

Seasonal

check box for each employee type you want to identify as seasonal employment.

Manage Benefit Coverage Types.

Access the

Maintain Benefit Coverage Types

task.

Access the

Health Care Coverage Types

section. Select the

Medical

check box for each coverage type you want to identify as medical.

Set Up Company State Taxes (USA).

Use the

Edit Company State and Local US Tax Reporting

task to define tax information for Vermont.

Hire Employees.

When hiring employees, define the type of employee using the

Employee Type

prompt.

Start Open Enrollment or Change Benefit Elections.

During benefits enrollment, Workday determines whether an eligible employee works in Vermont and has waived coverage and asks whether they have outside medical coverage.

Have employees complete the Vermont Department of Labor Declaration of Health Care Coverage form.

Add a To Do
step to your benefit enrollment business processes to have Vermont employees who have waived coverage complete the form.

These report fields can help identify those employees:

Worker: Worker

Employee Enrollment Event: Employee Works in Vermont

Employee Enrollment Event: All Medical Waived

Run the

Tax Filing Quarterly Data for Workers

report.

Launch an Integration .

The tax filing integration then picks up the necessary information and sends it to your tax filing partner.

When Workday doesn't return the expected Employee Health Insurance Indicator
for a worker when you run the ADP Tax Filing - Quarterly
integration, you can override the value.

Access the

Maintain Custom ID Types

task.

Enter Vermont Healthcare Indicator
in the

Custom ID Type

field.

Select the

Public

check box.

Assign it to the worker using the

Edit Other IDs

task.

Enter 1 of these identification values:

1 or N for workers withno coverage.

3 or Y for workersiwith employee-only coverage.

Concept: Tax Filing Integration

Edit Business Processes