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Administrator Guide
Last Updated: 2023-06-23
Example: Configure Pay Card for On Demand Event Business Process (USA)

Example: Configure Pay Card for On Demand Event Business Process (USA)

This example illustrates how to configure the
On Demand Event
 business process to enable pay card as a final payment type for terminated workers.
Your payroll department operates out of Houston, and your organization employs workers in California. California law requires that terminated workers receive all payments owing and their payslip on the day of termination. You want to enable your store managers in California business locations to process final payments for terminated workers using pay cards. Now you need to configure these steps on the
On Demand Event
 business process:
  • Edit Additional Data
    : Enables your store managers to enter a pay card number when they review on-demand payment information for the final payment.
  • Integration
    : Sends the worker information, pay card number, and net amount to the third-party vendor to fund the pay card.
Your store managers have HR partner security role access.
  • On the
    Maintain Payment Election Rules
     task, for the
    Payroll Rule
    Election Rule Type
     row, create and select a new payment type with a:
    • Payment Type Name
       of Pay Card.
    • Payment Method
       of
      Manual
      .
  • Configure the new Pay Card payment type for final payments to terminated workers on the
    Maintain Off-Cycle Configuration
     task.
  • Create an On Demand Event Business Process custom object for the pay card number.
  • Configure the default definition of the
    On Demand Event
     business process as a subprocess of the
    Termination
     business process.
  • Create a custom integration with the pay card vendor.
  • Security: These domains in the System functional area:
    • Business Process Administration
    • Manage: Business Process Definitions
  1. From the related actions menu of the
    On Demand Event
     business process, select
    Business Process
    Edit Definition
    .
  2. Enter the current date in the
    Date
     field and click
    OK
    .
  3. Add 2 rows on the
    Business Process Steps
     tab.
  4. Enter these values and click
    OK
    .
    Order
    Type
    Specify
    Group
    a1
    Edit Additional Data
    On Demand Event Business Process
    HR Partner
    d
    Integration
  5. From the related actions menu of the
    Edit Additional Data
     step, select
    Business Process
    Create Condition Rule
    .
  6. Enter Only if Pay Card in the
    Description
     field.
  7. In the
    Rule Conditions
     section, enter these values and click
    OK
    :
    Source External Field or Condition Rule
    Relational Operator
    Comparison Type
    Comparison Value
    Payment Type
    in the selection list
    Value specified in this filter
    Pay Card
  8. From the related actions menu of the
    On Demand Event
     business process, select
    Business Process
    Edit Definition
  9. Enter the current date in the
    Date
     field and click
    OK
    .
  10. Click
    Configure Integration System
    .
  11. Select the
    Integration
     you created to connect with the pay card vendor and click
    OK
    .
  12. Confirm that the integration configuration is correct and click
    OK
    .
  13. From the related actions menu of the
    On Demand Event
     business process, select
    Business Process
    Edit Definition
    .
  14. Enter the current date in the
    Date
     field and click
    OK
    .
  15. Confirm that the steps are correct and click
    OK
    .
  16. From the related actions menu of the
    Edit Additional Data
     step, select
    Business Process
    Maintain Step Conditions
  17. Enter the current date in the
    Date
     field and click
    OK
    .
  18. Add a row.
  19. Select the
    Only if Pay Card
    Rule
     and click
    OK
    .
  20. From the related actions menu of the
    Integration
     step, select
    Business Process
    Maintain Step Conditions
     and click
    OK
    .
  21. Enter the current date in the
    Date
     field and click
    OK
    .
  22. Add a row.
  23. Select the
    Only if Pay Card
    Rule
    , click
    OK
    , and click
    Done
    .
When your store managers run the
Termination
 business process and reach the
On Demand Information for Termination
 step, they can:
  • Select the
    Pay Card
     payment type.
  • Enter a pay card number.
When they submit the on-demand payment information, Workday connects with the pay card vendor through the integration to fund the pay card. You can review the pay card number on the worker profile as additional data.