Skip to main content
Documentation
Documentation
Administrator Guide
Last Updated: 2023-06-23
Concept: Decentralized Processing for On-Demand Payments (USA)

Concept: Decentralized Processing for On-Demand Payments (USA)

When you configure the
On Demand Event
 business process as a subprocess of the
Termination
 business process, you can enable other Workday users to generate final payments for terminated workers. Other users can include payroll administrators, or nonpayroll administrators such as HR partners or store managers.

Processing Tasks for Other Users

When users run the
Termination
 business process, the
On Demand Event
 subprocess makes these steps available:
Step
Description
On Demand Information for Termination
When this step completes, Workday runs an off-cycle pay calculation for the on-demand payment.
Review On Demand Calculation
Business process initiators can:
  • Approve the final payment amounts and Workday updates the pay result status to
    Completed
    . If configured, they can also print the PDF payslip from the
    Review Documents
     business process step.
  • Deny the final payment, and provide a comment to payroll for further action for the terminated worker.
Both of these options update the business process status to
Completed
, but the deny option leaves the pay result status
In Progress
.
The
Termination Date
 must be within the current payroll processing period. The
Payment Date
 for the on-demand payment can be any date.

Payroll Processing Considerations

The
On Demand Event
 business process only completes the pay calculation when the pay result status is
In Progress
. You can view these statuses on the
Pay Calculation Off-cycle Inputs for Group of Workers
 report.
When other users terminate workers using the
On Demand Event
 business process:
  • You can't cancel the on-demand payment until other users complete the
    Review On Demand Calculation
     step.
  • The
    Cancel Off-Cycle Complete for Group of Workers
     and
    Completed Off-Cycle Results to be Canceled
     reports don't display the terminated workers.
  • You can't cancel pay results using the
    Cancel Off-Cycle Complete
     task.
Payroll administrators must complete all subsequent pay cycle tasks, such as settlement.
When terminated workers have retro to process in their final payment, you can access the
Run On Demand Payment for Worker
 task to:
  • Process the retro events.
  • Issue a secondary or replacement payment.