Set Up Earnings, Hours and Employment Cost Survey for CSO Reporting (IRL)

Administrator Guide

Set Up Employer Registration Number (IRL).

Enter your company's details and enterprise number to enable Workday to categorize your information accurately for reporting to the Central Statistics Office (CSO).

Complete the

CSO Details

section on the

Add Worker IRL Additional Details

task for workers to assign them to 1 of these CSO categories:

Managers, Professionals and Associate Professionals

Clerical, Sales and Service Workers

Production, Transport, Crafts, Trades, Other Manual Workers

If you don't do this, Workday won't be able to provide accurate details for reporting to the CSO.

Select the worker's hire or transfer date for the

Effective Date

in the

CSO Details

grid.

Record these details in Workday:

Standard hours for each worker.

Whether the worker is employed full or part time.

Add earnings or deductions to pay component groups. See Reference: Common Pay Component Groups.

Add relevant pay components to the appropriate CSO pay component groups.

Example: You access the

Edit Earning

task and select the

IRL Salary [IRL]

earning. On the

Groups

prompt on the

Non-Effective Dated

tab, select the

IRL CSO Regular Wages and Salaries [IRL]

pay component group, and any other groups that should include this earning for CSO reporting.

Security: Reports: Results for Worker (Pay Calculation) - IRL
domain in the IRL Payroll functional area.

When you record your enterprise details and core staffing data in Workday, and group your workers and pay components into CSO categories, Workday enables you to complete the Earnings, Hours and Employment Costs Survey (EHECS) for the CSO using an integration that generates the figures you need in XML format. You can view and validate the data before submitting it.

When generating the survey, Workday automatically rounds monetary values to the nearest euro.

Workday doesn't support the

Job Vacancies

field on the CSO's EHECS form.

From Step 2c onward, we describe the CSO's reporting requirements. How accurately you meet those requirements depends on your configuration of earnings and deductions in the IRL CSO pay component groups that we use to calculate EHECS values. Workday recommends that you review your pay components with your CSO representative to ensure their configuration in the correct pay component groups for accurate reporting.

Create an integration system to generate EHECS data in XML format.

Access the

Create Integration System

task. From the

New using Template

prompt, select

Cloud Connect for Payroll

IRL CSO Reporting XML Generation

Workday automatically enables these integration template services for the IRL CSO Reporting XML Generation integration template:

IRL CSO Reporting XML / IRL CSO Integration Service

IRL CSO Reporting XML / Integration Document Retention

IRL CSO Reporting XML / CSO XML

We recommend that you don't change these default settings.

See Create Integration System.

Security: These domains in the Integration functional area:

Integration Build

Integration Configure

(Optional) From related actions on your integration system, select

Integration System

Configure Integration Attributes

. Select the

Override Default Values

check box to update the number of days the integration output file should remain available in Workday.

Security: Integration Configure
domain in the Integration functional area.

Access the

Create Integration System User

task to create an integration system user (ISU) account to enable you to assign the ISU to a security group with permissions to access the integration. Don't change the default value of zero for

Session Timeout Minutes

Access the

Create Security Group

task and, for

Type of Tenanted Security Group

, select Integration System Security Group (Unconstrained)
. Add your ISU to the group.

From related actions on your security group, select

Security Group

Maintain Domain Permissions for Security Group

On the

Domain Security Policies permitting Put access

and

Domain Security Policies permitting Get access

prompts, select the Reports: Results for Worker (Pay Calculation) - IRL
domain.

Activate your pending security policy changes.

See Steps: Grant Integration or External Endpoint Access to Workday.

Access the

Launch / Schedule Integration

task. Select your integration and specify whether you want to run the integration now or later. See Launch an Integration.

Specify the required launch parameter values on the

Integration Criteria

grid:

Option	Description
Employer Registration Number	Specify the Employer Registration Number (ERN) of the company you're reporting EHECS data for. The ERN must correspond to the enterprise number you use for CSO reporting. See Set Up Employer Registration Number (IRL).
Reporting Quarter	Specify the calendar year and quarter for which you want to report EHECS data.
Type of Return	Specify whether the return contains original or amended data.

Security: Integration Event
domain in the Integration functional area.

Ensure the security group of the user you want to launch the integration has integration and task permissions on this domain.

Access the

Output Files

tab of the

Process Monitor

report to download the XML file.

Access the

View IRL CSO Earnings, Hours and Employment Cost Survey

report to view and validate the EHECS data in the XML file before submitting it to the CSO.

You must complete pay calculations for all pay periods in the quarter before running the report.

Complete the prompt:

Option	Description
Employer Registration Number	Select the same ERN as you selected when launching the integration.
Reporting Quarter	Select the same tax year and quarter as you selected when launching the integration.

Review the

Persons Employed

section:

Option	Description
As at the First Day of the Quarter	The number of full- and part-time employees engaged by the company on the first day of the quarter.
As at the Last Day of the Quarter	The number of full- and part-time employees engaged by the company on the last day of the quarter.
Hired During the Quarter	A count of employees hired between the second and second-last days of the quarter. Example: The quarter begins January 1 and ends March 31. This figure represents the number of employees hired between January 2 and March 30, inclusive.
Average Number of Apprentices or Trainees	The average number of apprentices or trainees, or both, employed by the company during the quarter.
Average Number of Other Persons Engaged	Average number of persons engaged in the company's activity who were not paid a regular wage or salary during the quarter.
National Minimum Wage Workers	The number of employees in receipt of the hourly national minimum wage, or a lower wage, at the end of the quarter. The hourly national minimum wage doesn't apply to: Close relatives of the employer. Examples: Spouse, parent, sibling, child. Apprentices, other than apprentice hairdressers. Trainees. When a worker isn't paid an hourly wage, Workday determines a the hourly rate by dividing the worker's salary by the standard hours you recorded for them in Workday Human Capital Management. When the hourly wage is equal to or lower than the national minimum wage, Workday adds the worker to the count for this field.

Review the

Wages and Salaries

section:

Option	Description
Regular Wages and Salaries	The cost of payments, including maternity and sick pay, made regularly during the quarter to full- and part-time employees. Regular wages and salaries include: Payments for shift work and work on Sundays or public holidays. Bonuses and allowances paid in each pay period.
Overtime	The cost of payments for hours worked in excess of normal hours to full- and part-time employees.
Irregular Bonuses and Allowances	The cost of bonuses and allowances that aren't paid regularly in each pay period to full- and part-time employees. Examples: Backdated pay awards. End of quarter productivity bonuses.
Total Wages and Salaries	A combined total of the regular wages and salaries, overtime, and irregular bonuses and allowances paid to apprentices or trainees.

Review the

Hours Paid

section:

Option	Description
Total Contracted Hours	The number of regular hours for which full- and part-time employees, apprentices and trainees were paid. For weekly and monthly pay frequencies, Workday calculates the number of standard hours for a maximum of 13 weeks unless the worker was hired during the quarter.
Overtime Hours	The total number of hours in excess of regular paid hours for which full- and part-time employees, apprentices or trainees were paid.

Review the

Employer Contributions to Pension Funds

section, which displays total employer contributions for full- and part-time employees and apprentices and trainees.

Review the

Other Employer Contributions

section:

Option	Description
Employer's statutory PRSI	Total Employer's Pay Related Social Insurance (PRSI) contributions for full- and part-time employees.
Income Continuance Insurance	The cost only to the employer for full- and part-time employees.
Redundancy Payments	Both statutory and non-statutory payments made to full- and part-time employees.
Other Employee-Related Payments	Cost of other payments to full- and part-time employees, such as study grants.
Total Social Security Contributions	Total cost of social security contributions for apprentices or trainees.

Review the

Other Employee Benefits

section, which lists the cost to the employer of other benefits provided to employees. Examples: Use of company vehicles, voluntary sickness insurance.

The

Other Free or Subsidised Benefits

section include benefits such as parking, meals, mobile phone, creche.

Review the

Subsidies and Refunds Received

section, which lists all amounts received that refund or part-refund the cost of wages, salaries, or training. Examples: Solas or Youth Employment Support Scheme training subsidies, refunds from the Department of Social Protection.