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Administrator Guide
Last Updated: 2024-03-08
Approve Pay Advances (FRA)

Approve Pay Advances (FRA)

Configure the
Payroll Advance
 business process and security policy in the FRA Payroll functional area.
If you have set up pay advances, Workers can use the
Request Advance
 task to make a request. When a worker makes a request, you can approve and complete the request. You can also record a preapproved advance request.
  1. Enter an approval for a pay advance:
    • To review and approve a request made by a worker in Workday, use the advance request in
      My Tasks
      .
    • To record a preapproved request made by a worker outside of Workday, select
      Payroll
      Record Advance
       from the worker's related actions menu.
  2. As you complete the task, consider:
    Option Description
    Amount
    Enter the amount of the advance.
    Payment Period
    (Optional) To pay the advance as part of payroll, select a period from your advance period schedule.
    Repayment Period
    Select a period from your regular period schedule. Workday deducts the advance repayment from the worker's pay in the selected period.
After you calculate, complete, and settle payroll, Workday pays or deducts the approved advance payments for the period. If the worker has multiple subperiods in a payroll period, Workday pays or deducts the entire payment in the first subperiod.
As part of the settlement process, Workday provides the option to print a payment advice.