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Administrator Guide
Last Updated: 2023-10-06
Declare Working Time and Absences in a DSN (FRA)

Declare Working Time and Absences in a DSN (FRA)

Security:
Set Up: Payroll (Calculations - Payroll Specific)
 domain in the Core Payroll functional area.
To correctly report working time and specific absences in the DSN, you can identify pay components that represent:
  • Worked hours or days.
  • Unpaid or partially paid absences.
  • Overtime hours.
  • Social security waiting periods.
  1. Access the
    Edit Deduction
     or
    Edit Earning
     task for the pay component with related calculations for worked time or absences.
  2. On the
    Effective Dated
     tab, in the row with the related calculation for the overtime or time off, select the appropriate pay component group from the
    Groups
     prompt.
    Related Calculation For
    Impacted DSN Rubric
    Pay Component Groups
    Number of hours worked
    S21.G00.53.002 (Mesure (Activité))
    Select
    FRA DSN - Worked Hours Override for Block 53 [FRA]
     to declare hours for medical staff that aren't based on the worker calendar.
    The
    FRA DSN - Worked Hours Override for Block 53 [FRA]
     pay component group only applies to workers with one of these tax elections:
    • 336 - Medical Jobs 30% Reduced Rate
    • 346 - Medical Health Center Staff
    For other workers, Workday automatically uses the worker schedule to determine the number of days or hours worked.
    Overtime hours
    S21.G00.53.002 (Mesure (Activité))
    Select
    FRA DSN - Paid Activity Hours [FRA]
    .
    Unpaid absences
    S21.G00.53.002 (Mesure (Activité))
    Select either:
    • FRA DSN - Unpaid Activity Days [FRA]
    • FRA DSN - Unpaid Activity Hours [FRA]
    For workers with an hourly working time, Workday converts any absences associated with
    FRA DSN - Unpaid Activity Days [FRA]
     from days to hours. Workday bases the calculation on the employee's work schedule calendar.
    Partially unpaid absences
    S21.G00.53.002 (Mesure (Activité))
    Add pay component related calculations for the paid portion of partially paid absences to either:
    • FRA DSN - Paid Activity Hours [FRA]
    • FRA DSN - Paid Activity Days [FRA]
    Don't map fully paid absences to the paid activity or unpaid activity pay component groups.
    Add pay component related calculations for the unpaid portion of partially paid absences to either:
    • FRA DSN - Unpaid Activity Hours [FRA]
    • FRA DSN - Unpaid Activity Days [FRA]
    For workers with an hourly working time, Workday converts any absences associated with these pay component groups from days to hours:
    • FRA DSN - Paid Activity Days [FRA]
    • FRA DSN - Unpaid Activity Days [FRA]
    Workday bases the calculation on the employee's work schedule calendar.
    Social security waiting period
    S21.G00.60.005 (Date de début de subrogation)
    S21.G00.60.006 (Date de fin de subrogation)
    FRA DSN - Waiting Period [FRA]
    Use with time offs that are part of an absence table with absence tiers. See Create Absence Tables.
    Define the variable waiting period duration in the
    Quantity Per Occurrence
     field in
    Absence Table Tiers
     tab in the
    Create Absence Table
     task. See Create Absence Tables and Example: Create Quantity-per-Occurrence Calculations Starting in the Prior 12 Months.