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Administrator Guide
Last Updated: 2023-06-23
Example: Create Calculations for Workplace Risk Exposure Factors (FRA)

Example: Create Calculations for Workplace Risk Exposure Factors (FRA)

This example illustrates how to create calculations to determine when a worker is exposed to a workplace risk factor.
Global Modern Services (GMS) has several workers who work night hours. You want to report in a DSN the workers' exposure to the night-work risk factor when they work more than 120 nights.
Your company already stores the number of worked nights in a pay component. Instead of adding pay input for each worker, you want to create calculations based on the available night work information.
Create a
Night Work Bonus
 earning for with a
Worked Nights
 related calculation.
  1. Access the
    Create Pay Balance
     task.
    Enter these values:
    Option
    Values
    Name
    YTD Worked Nights for Company
    Filter Worktags
    Company
    Pay Component
    Night Work Bonus - Worked Nights
    Balance Period
    YTD Current Calendar Year (based on Period End Date)
    Security:
    Set Up: Payroll (Calculations - Payroll Specific)
     domain in the Core Payroll functional area.
  2. Access the
    Create Value Comparison Calculation
     task.
    Enter these values:
    Option
    Values
    Name
    Worked Nights Greater than 120
    1st Operand
    YTD Worked Nights for Company
    Operator
    >
    2nd Operand
    120
    Security:
    • Set Up: Payroll (Calculations - Generic)
       domain in the Core Payroll functional area.
    • Set Up: Time Off (Calculations - Generic)
       domain in the Time Off and Leave functional area.
  3. Access the
    Edit Earning
     task for the
    Night Work Bonus
     earning.
    In the
    Related Calculations
     section, access the
    Worked Nights
     related calculation, and select
    FRA Prevention Account - Night Work Exposure Factor [FRA]
     from the
    Groups
     prompt.
    Security:
    Set Up: Payroll (Calculations - Payroll Specific)
     in the Core Payroll functional area.
Workday is now configured to identify workers with exposure to the night-work risk factor, based on the number of nights worked.
When a worker works more than 120 nights in a year, Workday:
  • Creates a nonzero result for the corresponding related calculation on the
    Memo - Prevention Account Exposure Factors
     deduction.
  • Reports the exposure to the risk factor in block S21.G00.34 for the December pay period, or the worker's termination pay period.
Run a payroll calculation and generate DSN reports for the processed payroll.
Create similar calculations for other exposure factors. Example: Noise exposure, repetitive work.