Concept: Ignore ROE Events

With the

Ignore ROE Events

task, you can control which events to include or exclude from Record of Employment (ROE) processing.

Example: Worker Transitions Into Different Types of Leave: Use Case
Action
Outcome

The worker is on paid leave, and then transitions to an unpaid leave.
You don’t want to issue an ROE for the paid leave event but want to issue an ROE for the unpaid leave event.

Ignore the paid leave event and select
Exclude ROE Event
. Then issue the ROE for the unpaid leave event.
Workday won't create an ROE for the paid leave event.
Workday excludes the paid leave event as an interruption of earnings.

The ROE for the unpaid leave includes earnings as of the first day insurable earnings are paid to the worker or after the last interruption of earnings.

The worker is on unpaid leave, and then transitions to another unpaid leave.
You issued an ROE for the first unpaid leave event and don’t want to issue an ROE for the second unpaid leave.

Ignore the second unpaid leave event and select
Exclude ROE Event
.
Workday won't create an ROE for the second leave event.
Workday excludes the second leave event as an interruption of earnings.

If the worker experiences another interruption of earnings, the next ROE for the worker will include earnings paid after the last interruption of earnings.
Example: Worker is Terminated While on Unpaid Leave: Use Case
Action
Outcome

The worker is on an unpaid leave and you issued the ROE. You then terminate the worker because they didn’t return from leave. You didn’t pay additional earnings as a result of the termination.
You don’t want to create an ROE for the termination because you already reported the earnings when the worker went on the unpaid leave.

Ignore the termination event and select
Exclude ROE Event
.
Workday won't create an ROE for the termination event.
Workday excludes the termination event as an interruption of earnings.
If the worker experiences another interruption of earnings, the next ROE for the worker will include earnings paid after the last interruption of earnings.

The worker is on an unpaid leave and you issued the ROE. You terminate the worker because they didn’t return from leave. You pay additional insurable earnings as a result of the termination.
You don’t want to create an ROE for the termination. You want to amend the ROE you issued when the worker went on the unpaid leave so you can report the additional payments.

Ignore the termination event and select
Exclude ROE Event
.
Amend the issued ROE for the leave event to report additional payments.

Workday won't create an ROE for the termination event.
Workday excludes the termination event as an interruption of earnings.
The pay period end date for the additional payments must be before the return from leave date entered on the Return from Leave
business process. Workday then includes the additional earnings on the amended ROE when Workday creates the amended ROE for the leave event.
Example: Worker is Terminated While on Paid Leave: Use Case
Action
Outcome

The worker is on a paid leave and then you terminate the worker because they didn't return from leave.
You don't want to issue an ROE for the paid leave but want to issue an ROE for the termination event.

Ignore the paid leave event and select
Exclude ROE Event
. Then issue an ROE for the termination event.
Workday won't create an ROE for the paid leave event.
Workday excludes the paid leave event as an interruption of earnings.

The ROE for the termination includes earnings as of the first day insurable earnings are paid to the worker or after the last interruption of earnings.
Example: Worker has an ROE Triggering Event: Use Case
Action
Outcome

The worker had an ROE triggering event:
Assign pay group event with a pay frequency change
Change organization assignment
Leave
Termination
You then accidentally created and issued the ROE.
Ignore the ROE event and select
Include ROE Event
.
Workday won't create an ROE for the ROE event.
Workday includes the event as an interruption of earnings.
If the worker experiences another interruption of earnings, the next ROE for the worker will include earnings paid after the last interruption of earnings.

The worker has an ROE triggering event, but you issued the ROE directly with Service Canada.
Ignore the ROE event and select
Include ROE Event
.
Workday won't create an ROE for the ROE event.
Workday includes the event as an interruption of earnings.

If the worker experiences another interruption of earnings, the next ROE for the worker will include earnings paid after the last interruption of earnings.

Use Case	Action	Outcome
The worker is on paid leave, and then transitions to an unpaid leave. You don’t want to issue an ROE for the paid leave event but want to issue an ROE for the unpaid leave event.	Ignore the paid leave event and select Exclude ROE Event . Then issue the ROE for the unpaid leave event.	Workday won't create an ROE for the paid leave event. Workday excludes the paid leave event as an interruption of earnings. The ROE for the unpaid leave includes earnings as of the first day insurable earnings are paid to the worker or after the last interruption of earnings.
The worker is on unpaid leave, and then transitions to another unpaid leave. You issued an ROE for the first unpaid leave event and don’t want to issue an ROE for the second unpaid leave.	Ignore the second unpaid leave event and select Exclude ROE Event .	Workday won't create an ROE for the second leave event. Workday excludes the second leave event as an interruption of earnings. If the worker experiences another interruption of earnings, the next ROE for the worker will include earnings paid after the last interruption of earnings.

Use Case	Action	Outcome
The worker is on an unpaid leave and you issued the ROE. You then terminate the worker because they didn’t return from leave. You didn’t pay additional earnings as a result of the termination. You don’t want to create an ROE for the termination because you already reported the earnings when the worker went on the unpaid leave.	Ignore the termination event and select Exclude ROE Event .	Workday won't create an ROE for the termination event. Workday excludes the termination event as an interruption of earnings. If the worker experiences another interruption of earnings, the next ROE for the worker will include earnings paid after the last interruption of earnings.
The worker is on an unpaid leave and you issued the ROE. You terminate the worker because they didn’t return from leave. You pay additional insurable earnings as a result of the termination. You don’t want to create an ROE for the termination. You want to amend the ROE you issued when the worker went on the unpaid leave so you can report the additional payments.	Ignore the termination event and select Exclude ROE Event . Amend the issued ROE for the leave event to report additional payments.	Workday won't create an ROE for the termination event. Workday excludes the termination event as an interruption of earnings. The pay period end date for the additional payments must be before the return from leave date entered on the Return from Leave business process. Workday then includes the additional earnings on the amended ROE when Workday creates the amended ROE for the leave event.

Use Case	Action	Outcome
The worker is on a paid leave and then you terminate the worker because they didn't return from leave. You don't want to issue an ROE for the paid leave but want to issue an ROE for the termination event.	Ignore the paid leave event and select Exclude ROE Event . Then issue an ROE for the termination event.	Workday won't create an ROE for the paid leave event. Workday excludes the paid leave event as an interruption of earnings. The ROE for the termination includes earnings as of the first day insurable earnings are paid to the worker or after the last interruption of earnings.

Use Case	Action	Outcome
The worker had an ROE triggering event: Assign pay group event with a pay frequency change Change organization assignment Leave Termination You then accidentally created and issued the ROE.	Ignore the ROE event and select Include ROE Event .	Workday won't create an ROE for the ROE event. Workday includes the event as an interruption of earnings. If the worker experiences another interruption of earnings, the next ROE for the worker will include earnings paid after the last interruption of earnings.
The worker has an ROE triggering event, but you issued the ROE directly with Service Canada.	Ignore the ROE event and select Include ROE Event .	Workday won't create an ROE for the ROE event. Workday includes the event as an interruption of earnings. If the worker experiences another interruption of earnings, the next ROE for the worker will include earnings paid after the last interruption of earnings.

Example: Pay Frequency Change Before Running Your First Workday Payroll: Use Case
Action
Outcome

You process pay frequency changes for a group of workers, such as semimonthly to biweekly, before running your first payroll in Workday.
You don’t want to issue ROEs for this pay frequency change because you already issued ROEs for the old pay frequency as part of your migration to Workday.

Ignore the ROE events for the impacted workers and select
Include ROE Event
.
Workday won't create an ROE for the pay frequency changes.
Workday includes the events as an interruption of earnings.

If the worker experiences another interruption of earnings, the next ROE for the worker includes earnings paid after the last interruption of earnings. In this case, Workday uses the first insurable earnings paid on or after your first payroll run.