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Administrator Guide
Last Updated: 2023-06-23
Concept: Creating ROE Data

Concept: Creating ROE Data

Pay Periods and Frequencies

Workday supports:
  • Standard pay periods, such as weekly, biweekly, monthly, and semi-monthly.
  • Nonstandard monthly and semi-monthly periods that don't end on the 15th or last day of the month.
Workday doesn't support pay frequencies for 13 pay periods a year.

ROE Status

Workday assigns these statuses to ROE data and events:
Status
Description
Approved
Workday only includes
Approved
 ROEs in the Service Canada ROE Outbound integration file.
In Error
Use the ROE Results for Worker(s) report to edit, recreate, or delete these ROEs.
Workday keeps any overrides to First Day Worked and Last Day for Which Paid when you recreate ROE data for an employee who has an ROE
In Error
.
In Progress
Ready for your review and approval. You can edit, recreate, or delete these ROEs.
If you recreate ROE data for an employee who has an ROE
In Progress
, Workday regenerates the ROE data. Workday keeps overriding data that you entered for:
  • First Day Worked, Last Day for Which Paid, and reason contact fields.
  • Insurable hours, earnings, and separation payments if you select the
    Preserve ROE period and separation payment overrides
     check box.
Issued
You’ve successfully issued the ROE for that worker and employment period.
Workday changes the ROE status from
Pending Issuance
 to
Issued
 when you load the Service Canada ROE Inbound integration file retrieved from Service Canada.
Not Required
There's an ROE triggering event and the worker has no insurable earnings for the given employment period. If you later issue earnings in that employment period and recreate the ROE data, Workday:
  • Reports the added earnings on the ROE.
  • Updates the status to
    In Progress
     or
    In Error
    .
Workday uses the employment period dates on these ROEs to derive the First Day Worked for subsequent ROEs.
Not Started
Indicates an ROE-triggering business process completed but ROE data isn't created.
You can view this status on:
  • The
    Ignore ROE Events
     task.
  • The
    View ROE Events
     report.
Example: A manager terminates a worker and the HR business partner approves the termination, completing the business process.
The payroll admin accesses the
View ROE Events
 report to see the
Not Started
 status for the ROE. They use the
Create ROE Data for Events
 task to create the ROE and proceed with the ROE process.
Pending Issuance
After approving the ROE and creating the Service Canada ROE Outbound integration file, the ROE status updates to
Pending Issuance
.
Select
Cancel Pending Issuance
, either from the worker profile or on the ROE to return the ROE to
In Progress
.

Create ROEs Before and After Insurable Wage Loss Earnings

For earnings before the wage loss payment, create the first ROE on-demand with the
Create On-Demand ROE
 task.
For earnings after the wage loss payment, create the second ROE with the
Create ROE Data for Events
 task. Select a range of dates that includes the worker's Last Day for Which Paid date. Edit the ROE and complete the
Paid Sick, Maternity/Parental Leave, Wage Loss
 section.