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Administrator Guide
Last Updated: 2023-06-23
Reference: Pay Calculation Statuses

Reference: Pay Calculation Statuses

Workday displays calculation statuses on pay calculation tasks and reports such as
Run Pay Calculation
 and
Pay Calculation Result
. You can use pay calculation statuses to track:
  • The overall progress of a pay calculation.
  • The movement of individual payees through the payroll process.

Payroll Calculation Statuses

These statuses apply to on-cycle and off-cycle pay calculations.
Status
Description
Not Yet Started
Workday hasn't calculated pay for the pay group for the payroll period. When running a pay calculation, you can select
Not Yet Started
 from the
Based on Result Status
 prompt to select either:
  • An entire payroll run for which you haven't yet processed any payees.
  • A payroll calculation for 1 or more workers not included in the original calculation, such as new hires or transfers.
In Progress
The pay calculation process has run with these results:
  • At least 1 worker with a payroll result.
  • At least 1 worker in the pay group doesn't have the
    Complete
     status.
The status of individual results can be:
  • Error
  • Hold
  • In Progress
  • Pending Completion
  • Requires Re-calculation
  • Requires ReCalc due to Retro
  • Waiting to pick up Retro Difference
Complete with Exceptions
The
Run Pay Complete
 task has run for the pay group, but 1 or more results are:
  • In
    Error
  • On
    Hold
  • Pending Completion of Prior
  • Requires Re-calculation
  • Requires ReCalc due to Retro
  • Waiting to pick up Retro Difference
Complete
The
Run Pay Complete
 task has run for the pay group and there are no payees on
Hold
 or in
Error
.
Opened for Off-Cycles
You ran an on-demand payment for a worker in the next pay period while the current period is still
In Progress
.
The status changes to
In Progress
 after you complete the current pay period, and either:
  • Calculate payroll for the pay group.
  • Add an on-demand payment for the new period.

Individual Result Statuses

These statuses apply to 1 payroll result for a worker.
Status
Description
No status
Individual workers have no pay calculation status when either:
  • The pay run status is
    Not Yet Started.
  • You've uploaded off-cycle payroll input into Workday using the Enterprise Interface Builder (EIB).
In Progress
A payroll result exists for the worker, but it isn't complete.
Hold
The worker's pay result is on hold. Workday doesn't pay the worker until you release the hold.
Error
Workday can't calculate the pay result due to missing or invalid data.
Pending Completion of Prior
The payroll process can't continue until you complete:
  • Payroll from the previous period.
  • Off-cycle payroll processing.
Pending Completion of Retro
The current payroll includes retro pay differences, but the retro results aren't complete.
You need to complete retro before you can complete payroll.
Waiting to pick up Retro Difference
You need to recalculate the pay result and complete retro before you can complete payroll, because either:
  • There are in-progress retro results that aren't included in the pay result.
  • The worker was included in retro and on-cycle pay calculations that ran concurrently.
Requires Re-calculation
You need to recalculate payroll due to a change to an in-progress pay result. Changes that cause this status are:
  • Adding, editing, or deleting pay input.
  • Calculating, completing, or deleting:
    • Retro results.
    • On-demand payments.
    • Manual payments.
    • Reversals.
    • One-time payments.
  • Primary job switches.
  • Run Pay Complete
    , after completing a history payment.
Requires ReCalc due to Retro
There are completed retro results with retro differences that aren't included in the pay result. You need to recalculate the pay result before you can complete payroll.
Workday also sets this status for a worker when during concurrent retro and on-cycle pay calculations:
  • You delete the worker's retro result.
  • The worker's supported retro result becomes unsupported. Example: You add pay input for the worker in a prior period, run the retro calculation, and then retroactively change the worker's company.
Complete
The pay calculation, payroll accounting, and payroll complete tasks have run for the result.