Example: Adjust Payroll Accounting Cost Center

This example illustrates how to adjust a worker's payroll accounting for a cost allocation applied to the wrong cost center.

For the 2014-01-05 to 2014-01-11 pay period, the payroll administrator at Global Modern Services discovers:

She incorrectly costs an employee’s pay to the 5000 Office of the CFO cost center.

The correct cost center for that pay period is 1000 Office of the CEO.

She uses the

Create Payroll Accounting Adjustment

task to make a net zero correction to the costing of the employee’s base pay earning. She doesn't need to create an on-demand payment.

Verify that payroll is complete for employee Aidan Mitzner and his pay group, Administration - Corporate
.

Configure the Create Payroll Accounting Adjustments
business process and security policy in the Core Payroll functional area.

Configure these domains in the Core Payroll functional area to give the payroll administrator access to the employee’s payroll results:

Reports: Pay Calculation Results for Worker (Results)

Reports: Pay Calculation Results for Pay Group (Accounting Results)

Reports: Pay Calculation Results for Organization (Accounting Results)

Create a change reason called Cost Center Adjustment
on the

Maintain Change Reason Codes for Effort Certification and Payroll Accounting Adjustment

task.

Access the

Create Payroll Accounting Adjustments

task. As you complete the task, consider:

Option	Description
Employee	Aidan Mitzner
Pay Group	Administration - Corporate
Company	Global Modern Services
Change Reason	Cost Center Adjustment

Click

Add

. On the

Adjustments

section, consider:

Option	Description
Payroll Result	Aidan Mitzner: 01/11/2011 (Regular) - Complete
Position(s)	P-00147 Executive Assistant - Aidan Mitzner
Pay Components	Base Pay
Change Reason	Cost Center Adjustment

Click

Refresh Journal Lines

The

Current Journal Lines

grid includes the incorrect cost center in the

Worktags

column: Cost Center: 5000 Office of CFO
.

Option	Description
Debit Amount	1615.39
Position	P-00147 Executive Assistant - Aidan Mitzner
Pay Component	Base Pay
Worktags	Fund 101: General Admin Cost Center: 5000 Office of CEO Location: New York Region: Headquarters - Corporate
Budget Date	01/11/2011

Add a row to the

Proposed Adjustments

grid and enter the same options as in the

Current Journal Lines

grid, except for the cost center in the

Worktags

column:

Option	Description
Debit Amount	1615.39
Position	P-00147 Executive Assistant - Aidan Mitzner
Pay Component	Base Pay
Worktags	Fund 101: General Admin Cost Center: 1000 Office of CEO Location: New York Region: Headquarters - Corporate
Budget Date	01/11/2011

If you enter

Position

first, Workday populates some of the fields for you.

After the payroll administrator submits the adjustment, she can see that it's successfully completed on the employee's profile,

Job

Worker History

. If she clicks Payroll Accounting Adjustment for 2014-01-05 to 2014-01-11
, she can verify that it's the same as the proposed adjustment she submitted.

When she completes the payroll accounting adjustment, Workday creates a new journal with Payroll Accounting Adjustment
as the journal source. This journal posts to the ledger period associated with the payroll period, if the ledger period is open. If the ledger period isn’t open, the journal posts to the next available ledger period.

She also looks at

Pay

Results

on the worker profile, drills into the results for this period, and selects the

Other Accounting

tab. When she clicks the

View Journal

button, she can verify the net zero adjustment and see that the worktags include the updated cost center.

Ledger Account	Debit Amount	Credit Amount	Worktags
6000: Salaries and Wages	1,615.39		Cost Center: 1000 Office of CEO Fund 101: General Admin Location: New York Region: Headquarters - Corporate
6000: Salaries and Wages		1,615.39	Cost Center: 5000 Office of CEO Fund 101: General Admin Location: New York Region: Headquarters - Corporate