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Administrator Guide
Last Updated: 2023-06-23
Example: Adjust Payroll Accounting Distribution Percentage

Example: Adjust Payroll Accounting Distribution Percentage

This example illustrates how to adjust a worker's payroll accounting to split cost allocations between cost centers.
You incorrectly applied Aidan Mitzner's full base pay for the January 15th pay period of 1615.39 to cost center 50000 Office of the CEO. The costing split should have been:
  • 1,211.54 (75%) for the 50000 Office of the CEO cost center.
  • 403.85 (25%) for the 10000 Office of the CEO cost center.
Use the
Create Payroll Accounting Adjustment
 task to make a net zero correction to his base pay costing so you don't need to create an on-demand payment.
  • Verify that payroll is complete for employee Aidan Mitzner and his pay group,
    Administration - Corporate
    .
  • Security: Configure these domains in the Core Payroll functional area:
    • Reports: Pay Calculation Results for Organization (Accounting Results)
    • Reports: Pay Calculation Results for Pay Group (Accounting Results)
    • Reports: Pay Calculation Results for Worker (Results)
    • Set Up: Payroll (Calculations - Payroll Specific)
  • Configure the
    Create Payroll Accounting Adjustments
     business process.
  • Configure the Hourly Pay Earning with the
    General Ledger: Hours
     group in the Related Calculation.
  • Create a change reason called
    Cost Share Adjustment
     on the
    Maintain Change Reason Codes for Effort Certification and Payroll Accounting Adjustment
     task.
  1. Access the
    Create Payroll Accounting Adjustments
     task.
  2. Enter these values:
    Option Description
    Employee
    Aidan Mitzner
    Pay Group
    Administration - Corporate
    Company
    Global Modern Services
    Change Reason
    Cost Share Adjustment
  3. Select these
    Optional Parameters
     to identify the pay period:
    Option Description
    Pay Periods
    01/05/2014 - 01/11/2014 (Weekly (Monday - Sunday))
    Payroll Result Type
    On Cycle
  4. Enter these values to adjust the cost center worktag and the distribution percents:
    Position
    Pay Component(s)
    Worktags
    Distribution Percent
    P-00147 Executive Assistant - Aidan Mitzner
    Base Pay
    Fund 101: General Admin
    Cost Center: 50000 Office of CFO
    Location: New York
    Region: Headquarters - Corporate
    75
    P-00147 Executive Assistant - Aidan Mitzner
    Base Pay
    Fund 101: General Admin
    Cost Center: 10000 Office of CEO
    Location: New York
    Region: Headquarters - Corporate
    25
  5. Click
    OK
    .
  6. Review your adjustments:
    • The
      Position
      ,
      Pay Component
      , and
      Worktags
       data are:
    • The calculated debit amounts for the journal lines are: 1211.54 and 403.85.
    • The
      Hours
       also reflect the specified percentages: 30 and 10.
    Debit Amount
    Position
    Pay Component
    Worktags
    Budget Date
    Hours
    1211.54
    P-00147 Executive Assistant - Aidan Mitzner
    Base Pay
    Fund 101: General Admin
    Cost Center: 50000 Office of CFO
    Location: New York
    Region: Headquarters - Corporate
    2014-01-11
    30
    403.85
    P-00147 Executive Assistant - Aidan Mitzner
    Base Pay
    Fund 101: General Admin
    Cost Center: 50000 Office of CFO
    Location: New York
    Region: Headquarters - Corporate
    2014-01-11
    10
After you submit the adjustment, you can review it on Aidan Mitzner's worker profile, by selecting
Job
Worker History
.
Select
Payroll Accounting Adjustment for 2014-01-05 to 2014-01-11
 to verify the amounts.
You can also drill into the results for this period on the
Other Accounting
 tab by accessing
Pay
Results
 on the worker profile:
Debit Amount
Position
Pay Component
Worktags
Budget Date
Hours
1211.54
P-00147 Executive Assistant - Aidan Mitzner
Base Pay
Fund 101: General Admin
Cost Center: 50000 Office of CFO
Location: New York
Region: Headquarters - Corporate
2014-01-11
30
403.85
P-00147 Executive Assistant - Aidan Mitzner
Base Pay
Fund 101: General Admin
Cost Center: 10000 Office of CEO
Location: New York
Region: Headquarters - Corporate
2014-01-11
10