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Last Updated: 2026-04-17
Steps: Configure Shared Recoup Arrears Limit to Include On-Demand Additional Wages

Steps: Configure Shared Recoup Arrears Limit to Include On-Demand Additional Wages

You have an existing Shared Recoup Arrears Limit configured in the tenant.
You can use this procedure to include wages paid through On Demand Additional (ODA) payments in the calculation for an employee's Shared Recoup Arrears Limit. This configuration ensures these ODA wages are considered when Workday calculates the maximum amount for arrears recoupment.
    1. Complete this task:
    Option Description
    Name:
    Memo Entries (No Payslip)
    Pay Component Group Code:
    Memo Entries (No Pay)
    Category:
    Payroll
    Pay Component Usage:
    Earnings
  2. Access the
    Create Earning
    task. Steps: Create Earnings.
    1. Create the first memo earning to capture the wages from ODA payments using these values:
      Option
      Description
      Name:
      ODA Wages Memo Earn
      Groups:
      Memo Entries (No Payslip) pay component group.
    2. In the
      Worker Eligibility
       section,
      create the following value comparison calculation:
      Option
      Description
      Field:
      On Demand Additional Pay
      Operator:
      Equal to
      Comparison Value:
      True
    The earning is calculated only when the off cycle type of a payroll result is On-Demand Additional.
    In the
    Calculation Details
     section, select the calculation that includes the earnings resolving in on-demand additional payments. If you aren't utilizing gross pay calculation, configure a PCG of the pay components.
    1. Create a pay balance for the
      ODA Wages Memo Earn
       with these values:
    Option Description
    Name
    ODA Wages Memo Current Period Pay Balance
    Include All Retro Values in Current Gross to Net
    Select this check box.
    Pay Component
    ODA Wages Memo Earn
    Balance Period
    Current Period
  4. Access the
    Create Earning
     task Steps: Create Earnings
    1. Create a second memo earning for the on-cycle calculation with these values. Note: this memo earning will only resolve in the Regular On Cycle and where there is GTN Proration, only within the first GTN split or sub period.
    Option Description
    Name
    Enter ODA Wages Memo (On Cycle).
    Run Category Eligibility
    Regular
    Worker Eligibility
    Create a value comparison and calculation with the following values:
    Name:
     ODA Wages Memo Current Period GT 0
    Category:
    Payroll
    1st Operand:
    ODA Wages Current Period Pay Balance
    Operator:
    greater than
    2nd Operand:
     0
    Within the same row, create another value comparison calculation with the following values:
    Name:
     Period: Sub Period Begin Date = Period: Sub Period Start Date
    Category:
    Payroll
    1st Operand:
    Period: Sub Period Being Date
    Operator:
    Equal to
    2nd Operand:
     Period: Sub Period Start Date
    Calculation Details
    Select
    ODA Wages Current Period Pay Balance
     from the
    Calculation
     prompt.
    Groups
    On the
    Non-Effective Dated
     tab, select
    Memo Entries (No Payslip)
     from the
    Groups
     prompt.
  5. Access the
    Edit Run Category
     task.
    1. From the
      Run Category
       prompt, select
      Regular
      .
    2. On the
      General
       tab, add the Memo Entries (No Payslip) pay component group to the
      Additional Pay Component Groups to Calculate
       field.
    3. On the
      Off Cycle
       tab, in the
      Pay Components to Process
       grid, add these rows:
    Pay Component to Calculate
    Type of Run
    Status
    ODA Wages Memo Earn
    On Demand Payment
    Active
  6. Access the
    Maintain Shared Recoup Arrears Limit
     task.
    On the limit you want to update, select
    ODA Wages Memo (On Cycle)
     to the
    Wages
     field.
Workday now includes On Demand Additional wages when it calculates the Shared Recoup Arrears Limit for employees processed in the specified run category.