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Administrator Guide
Last Updated: 2023-06-23
Create Pay Balances

Create Pay Balances

  • Review setup considerations for pay balances.
  • Security:
    Set Up: Payroll (Calculations - Payroll Specific)
     domain in the Core Payroll functional area.
Over a balance period that includes multiple gross-to-net results (such as quarter-to-date, year-to-date, or fiscal periods), you can configure pay balances to calculate a combination of:
  • Earnings.
  • Deductions.
  • Pay accumulations.
  • Pay component groups.
  • Pay component related calculations.
Workday recommends that you don't change existing pay balances that you process in retro. Instead, create pay balances with a new effective date. This practice helps ensure accurate retro pay calculations.
  1. Access the
    Create Pay Balance
     task.
  2. As you complete the task, consider:
    Option Description
    Display on Result
    When selected, Workday displays the pay balance on the
    Pay Accumulations / Balances
     tab of the
    View Payroll Result
     report.
    Country
    The
    Edit Tenant Setup - Payroll
     task controls the countries available for selection.
    Filter Worktags
    To calculate the pay balance based on worktags, select them from the prompt. The
    Position
     worktag is available when you enable your tenant to support multiple jobs.
    Example: You can filter pay balance values by region by selecting that worktag type.
    Exclude Values from Current Gross to Net During Calculation
    When selected, calculations that reference the pay balance exclude the current gross-to-net amount.
    Pay balances displayed on workers' payroll results always include the value from the current gross-to-net, regardless of this check box.
    Include All Retro Values in Current Gross to Net
    When selected, the pay balance includes all retro differences in the current gross-to-net regardless of the period that they're from.
    Include All Retro Values Based on Earned Period
    When selected, the pay balance only includes the retro differences within the current pay balance period.
    Because this option isn't effective-dated, Workday recommends that you leave it clear for existing pay balances. Instead, create new balances and apply the setting. This practice helps prevent impacting calculations that reference the pay balance.
    None of the above
    When selected, the pay balance excludes all retro differences.
    This option is only available when you select the
    Exclude Values from Current Gross to Net During Calculation
     check box.
    Workday doesn't support this option for pay components that you process in retro. Therefore, Workday recommends that you use it only for pay components that you don't calculate in retro.
    Pay Component
    Select the pay components to include in the pay balance. For position-based pay balances, select position-based pay components. Ensure that they reference only position-based pay components.
    Balance Period
    Select the time period over which to sum the values. You can use a Workday-owned balance period or create your own.
    Workday automatically recalculates pay balances every time you view them. Example: In July, you create a pay balance with a
    YTD - Current Calendar Year
     balance period. When you view the pay balance in July, Workday sums the values from January through July.
Create a Pay Balance for an Open-Ended Executive Loan Repayment
Create a deduction called
Executive Loan Repayment
. When you create the pay balance:
  • From the
    Pay Component
     prompt, select
    Executive Loan Repayment
    .
  • From the
    Balance Period
     prompt, select
    Open Ended based on Period End Date
    .
Create a Pay Balance for Year-to-Date Gross Pay
Create a pay accumulation called
Gross Pay
. When you create the pay balance:
  • From the
    Pay Component
     prompt, select
    Gross Pay
    .
  • From the
    Balance Period
     prompt, select
    YTD - Current Calendar Year (based on Payment Date)
    .
Access the
Delete Calculation
task to delete a calculation that isn’t in use. The
Usage
 tab displays how Workday uses calculations, and is available only for calculations that are in use.