Setup Considerations: External Career Sites

Workday provides you the ability to create 1 or more external career sites. You can post and market jobs that candidates can apply to.

You can configure external career sites to:

Enable your candidates to complete tasks.
Support specific countries and locations.
Use company branding.
Enable prospects to submit a resume and additional information without applying to a job, logging in, or creating an account.
Define the sections that candidates must complete when they apply for a job.
Integrate it with your social media recruiting outlets, such as Facebook, Twitter, Glassdoor®, and more.
Detail terms and conditions by country as well as collect account creation consent.
Provide job alerts.

Workday also makes it easier for candidates to use

Quick Apply

, to apply to jobs.

Quick Apply

populates fields on the job application from the resume, CV, or previous applications of a candidate. Workday also performs a virus scan on files that candidates upload using industry standard virus scanning tools, but doesn't guarantee that all files are scanned or that all viruses are detected.

Question		Considerations
Why should you create multiple career sites?		You can target specific audiences with each career site to present relevant data to specific populations like brands and locations.
What features are available if you want to communicate important messages to candidates or collect candidate consent?		Workday enables you to stay GDPR compliant by enabling you to configure certain settings that maintain data privacy for external candidates, such as: To explain your data collection and retention policies, configure a link to your company privacy policy. Configure terms and conditions by country for your candidates to agree, on a job application. Require consent when external candidates create an account. Enable external candidates to request that their information gets deleted from Workday.
Do you us a custom secure file transfer protocol (SFTP) for email communications?		If your organization uses a custom SFTP for email, Workday recommends adding a disclaimer for Apple SSO users. If users select the Hide My Email option, they won't receive email correspondence from your organization. Candidates must use a different provider to sign in.
Can you brand your career site?		You can use the Create Brand task to brand your career site to match your company branding. You can also add an About Us description in the Candidate Home section.
Can you use Google Analytics?		You can attach your Google Analytics account.
What data does Workday share with social sign in companies such as Google or Apple?		Workday does not share any candidate data with social sign in companies except the candidate's email address.
Can I enable social sign in for some of my external career sites?		No, this is a tenant-level setting, meaning that either social sign in is enable for all of your external career sites or none of them.
Can you track where candidates see your job postings?		You can set up tracking pixel URLs for each external career site. Workday uses values in the section to embed a URL from your third-party application, on the confirmation pop-up. The tracking pixels send conversion data for completed applications back to your third-party application. If you configure the EU Cookie Policy settings for an external site: Workday only sends the tracking pixel data to the third party after the candidate dismisses the EU Cookie Policy and they reach the Apply Confirmation pop-up. If you don’t configure an EU Cookie Policy or candidates are in a different time zone, then tracking happens automatically.
Can you edit or delete external career sites?		You can't delete used sites, but you can maintain sites with the Edit External Career Sites task.
Can you automatically announce when your company posts new jobs?		You can set up external job alerts, which enable candidates to set and receive automated notifications of new jobs posted either daily or weekly.

Set up accounts with third-party vendors that do your tracking pixel reporting.

You can ensure that your candidates have helpful facets to find the jobs, by selecting a custom report in the

Find Jobs Custom Report

field.

You can configure and display sidebar configurations that provide candidates with information about your organization.

Before enabling candidates to use Skills Cloud skills, you must opt in to the Skills Cloud.

You can configure items like

Tracking Pixels

, but Workday doesn't support the reporting. You need separate third-party vendors for reporting.

You can configure these external career site features for your tenant on the

Edit Tenant Setup - Recruiting

task:

Require Candidate Home Account
Enable Candidate Verification Email
Candidate Social Sign-In Providers
Candidate Social Sign-In Consent Message
Enable Alternate External Career Site URL
Candidate Consent
Collect Preferred Name
Privacy Policy Link URL
Privacy Policy Link Text

Configure these domains in the Recruiting functional area:

Domains	Considerations
Set Up: Career Sites	The security groups in this domain have access to create and edit external and internal career sites.
Set Up: External Career Site Access	This domain enables you to create, manage, and edit external career sites.
Candidate Data: Personal Information	This domain enables you to collect personal information from candidates.
Self Service: External Recommended Jobs	This domain enables similar recommended job postings to display on the Candidate Home .

You can configure steps on the

Job Application

business process that you can send to external candidates in the

Candidate as Self

group. Candidates can complete the task in their

Candidate Home

. Candidates have the option to withdraw a job application, which cancels the

Job Application

business process.

You can use these reports:

Report	Considerations
Candidates With Purge Request	You can use this report to view candidates who request that you delete their information from Workday.
Find Jobs for External Career Sites Find Jobs Template for External Career Sites	You can use these reports to present a list of published job postings to candidates. You can also use these reports to configure the subtitle fields that display for job posting search results.

Integration Technology	Description	Advantages
Adobe Sign	This tool replaces paper and ink signature processes with fully automated electronic signature workflows.	You can easily send, sign, track, and manage signature processes using a browser or mobile device.
Apply with LinkedIn	This tool prefills the job application of a candidate based on information from their LinkedIn account.	Reduces the amount of time a candidate takes to apply to a job posting.
Apply with SEEK	This tool prefills the job application of a candidate based on information from their SEEK account.	Reduces the amount of time a candidate takes to apply to a job posting.
DocuSign	This tool enables you to collect electronic signatures and manage digital transactions.	This tool enables you to have electronic exchanges of signed documents.
Google Analytics	This tool helps you track data on how users interact with your company.	This data gives you information about candidate traffic on your external career sites.
Inline Assessments	This tool enables you to integrate with third-party assessment vendors for registering candidates that are applying for a job.	You can collect and view data to find the best candidate for the position you’re hiring for.
Tracking Pixels	This tool enables you to configure multiple tracking pixel URLs for each career site that you configure, so that you can track conversions for third-party vendors.	You can use the conversion data to track and analyze website data.

Workday offers a Touchpoints Kit with resources to help you understand configuration relationships across your tenant. Learn more about the Workday Touchpoints Kit on Workday Community.

External career sites also have some impact on these tenant configurations: